Executive Assistant

2 weeks ago

Melbourne, Victoria, Australia Oneschool Global Au Full time

OneSchool Global has an exciting opportunity for an Executive Assistant to join the Victoria team, this is a full time, permanent position and will be responsible for providing executive support to the Regional Principal for VIC/TAS. This position can be based at the Berwick or Melton Campus.
The purpose of this role will be to provide high-level operational, strategic, and administrative support to the Regional Principal across all facets of their role, including executive assistance, office coordination, and project support. This position plays a vital role in enabling effective leadership while upholding and exemplifying the School's Ethos and Values in all interactions and responsibilities.
**Responsibilities are (but not limited to)**:

- Provide proactive, high-level support to the Regional Principal in managing day-to-day responsibilities, ensuring seamless execution of their role.
- Manage the Regional Principal's calendar, including scheduling meetings, coordinating attendees, and handling matters on their behalf when appropriate.
- Coordinate all travel arrangements as required, ensuring accurate and timely bookings for transport and accommodation.
- Oversee inbox management by actioning relevant requests, drafting responses where appropriate, and flagging priority communications.
- Accurately record minutes for key meetings, capturing actions, decisions, and follow-ups, and ensure timely distribution to relevant stakeholders.
- Perform a range of executive administrative duties, including drafting and formatting correspondence, reports, and other documentation.

**Experience required**:Essential**:

- Proven ability to establish and maintain strong working relationships with both internal stakeholders and external service providers.
- Demonstrated excellence in administrative coordination and organisational efficiency.
- Strong interpersonal skills with the ability to communicate clearly, professionally, and respectfully across all levels of the organisation.
- Capable of managing own workload and supporting others in a professional, solutions-focused manner.
- Confident with database systems and managing data accurately and securely.
- Proficient in using Zoom for scheduling, hosting, and managing virtual meetings and webinars.
- Sound general IT knowledge, with the ability to troubleshoot and provide basic support for devices such as computers, phones, and printers.

**Desirable**:

- Previous experience in an Executive Assistant or senior administrative role with a strong customer service focus.
- Experience working in the education sector or with education leadership teams is highly regarded.

**Why You'll Love Working with Us**:

- Enjoy hybrid working arrangements
- Free parking
- Gym passport
- Access ongoing training and development as you desire.
- Join a highly collaborative and supportive national and global team.

Our School has a clear vision, and our values are the heart of everything we do. Our culture is supportive and dynamic, and our success is enabled by an engaging, passionate team approach.

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