Japanese-speaking Administration Specialist

2 weeks ago

Sydney, New South Wales, Australia Adecco Full time $90,000 - $120,000 per year

The Adecco Group is the world's leading provider of HR Solutions. We deliver recruitment and career services to organisations and individuals across the employment life-cycle. In Australia, Adecco has over 50 years industry experience making us the most qualified provider and leading supplier of casual and permanent staff.

Client Details

We are seeking a Japanese-speaking Administration Specialist to support a team of expatriates based in Macquarie Park. This role plays a key part in ensuring a smooth relocation and daily life setup for employees on assignment from Japan, while also coordinating with internal and external stakeholders.

Description

Key Responsibilities:

  • Provide end-to-end support for Japanese expatriates, including:

  • Visa application and renewal coordination

  • Housing arrangements upon arrival (corporate housing support)
  • Hotel bookings and travel coordination
  • Medical insurance support
  • Assistance with settling into life in Australia

  • Support for repatriation procedures when returning to Japan

  • Liaise with Japan HQ HR regarding expatriate matters and requests

  • Act as a backup for the Executive Assistant during absences
  • Handle expense reimbursements and general administrative tasks

  • Perform Excel-based reporting and data entry

  • Coordinate with external vendors such as real estate agents, accounting firms, and travel agencies and insurance providers

  • Respond to ad hoc requests from Japan HQ and local management

Profile

Requirements:

  • Business-level proficiency in Japanese and English
  • Strong organisational and communication skills
  • Proficiency in Microsoft Excel and general office software
  • Experience in administration, HR support, or expatriate services is a plus

Location: Macquarie Park, NSW

Work Style: Hybrid

Parking: Onsite parking provided

Employment Type: Full-time Permanent

Job Offer

This is a great opportunity for someone who enjoys supporting others and working in a cross-cultural environment. If you are proactive, detail-oriented, and fluent in Japanese, we'd love to hear from you.

Apply now or contact us for more information. All applications will be treated with strict confidentiality.

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