events coordinator

About Us
The Royal Australasian College of Surgeons (RACS) is the leading advocate for surgical standards, professionalism and surgical education in Australia and Aotearoa New Zealand. The College is a not-for-profit organisation that represents more than 8600 surgeons and 1300 surgical trainees and Specialist International Medical Graduates. RACS also supports healthcare and surgical education in the Asia-Pacific region and is a substantial funder of surgical research.

About The Role
This position is responsible for end-to-end management of conferences for RACS affiliated associations in addition to providing high level input into the College's Annual Scientific Congress (ASC). The primary objective of the position is to be responsible for leading and coordinating the planning, management, and execution of conferences, ensuring all operational elements are delivered within strict timelines and budgets.

Responsibilities Include And Are Not Limited To

• Effectively coordinate and deliver a range of high-level events with sizes ranging between 100 – 500 pax.
• Manage the delivery of operational elements of events, including sponsorship and exhibition, within strict timelines and budget and to exacting standards to maintain and build on the department and the College's reputation for excellence.
• Assist senior team members with key elements of conferences including but not limited to sponsorship, registration, marketing
• Ensure that post event reporting and analysis, relating to event activities undertaken can be utilised to improve each event.
• Provide onsite support during key events, including supervision of staff and volunteers.
• Provide support to colleagues in the registration process including registrations, preparation of invoices, reporting, query resolution and onsite registration management.
• Develop website and app for internal and external events
• Assist with contract management through monitoring external events venue contracts, supplier contracts and service agreements.
• Conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities.
• Manage and foster relationships with stakeholders, sponsors, exhibitors, and affiliated organisations.
• Attend organising committee meetings as primary contact and provide regular updates through agreed reporting timelines.
• Manage administrative tasks and staff external events.

Skills And Experience

• Experience managing conferences and events of both medium and small scale
• Competence with EventsAIR software or similar event management software
• Sound written and verbal communication skills with the ability to communicate clearly and confidently.
• Excellent interpersonal skills and ability to relate to people at all levels.
• Ability to research and analyse information, effectively problem solve and offer sound advice within the scope of service.
• Demonstrated ability to prioritise a diverse workload and multi-task with a strong ability to manage conflicting deadlines and work under pressure efficiently.
• Attention to detail and a high level of accuracy.
• Flexibility to respond during peaks of workload.
• Resilience and an ability to be agile.
• Ability to work with minimal supervision.
• Experience working with member-based organisation / not for profit is desirable.

Benefits
At our organisation, we are proud to have a positive impact on improving health outcomes in the community. Our people are especially important to us, we treat everyone fairly and are mindful of our colleagues and their wellbeing. Working at RACS, you will thrive in our environment where we recognise that we are all one team. Our employees are at their best when they have balance in their lives, so by joining our team you will have:

• flexibility to combine working from home with time spent in the office
• RACS Professional Development Framework (Grow at RACS)
• access to a wellbeing app
• annual wellbeing reimbursement
• additional, gifted leave at the end of the year
• access to online learning portal THRIVE with a catalogue of 89,000+ courses
• access to an Employee Assistance Program which includes counselling for personal and work-related issues, support for family members, legal support, career development and planning, nutrition & lifestyle advice as well as financial counselling

We genuinely care about our employees' health and wellbeing and encourage our people to bring their whole selves to work

How to apply?
To apply for this role please submit your application
by clicking here to go to the SEEK
to submit a cover letter and resume.

Please note we will be reviewing applications as they come in.
if you would like a copy of the position description or have questions, please directed to

however, applications emailed to this address will not be accepted.

RACS is committed to supporting diversity and inclusion in our workforce. The Royal Australasian College of Surgeons (RACS) recognises Aboriginal and Torres Strait Island people as the traditional landowners of Australia and Māori as the tangatawhenua (people of the land) of Aotearoa New Zealand. We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Māori and building an environment that is inclusive, culturally safe and appropriate.