Bookkeeper & Office Coordinator

Highrise Mechanical Services is a leading HVAC company that delivers exceptional mechanical plumbing and ventilation solutions for commercial projects across Melbourne and Adelaide. Due to our rapid growth, we are seeking a full-time Bookkeeper & Office Coordinator to support our Financial Controller in our brand new Malvern East office.

Ready to join a Great Place to Work certified business?

At Highrise, we don't just build systems – we build legacies. Our culture puts people before profit, values long-term impact over short-term wins and leads with integrity over ego. Here, your contribution is recognised, your growth is supported and your success is celebrated.

Reporting to the Financial Controller, you'll play a key role in day-to-day bookkeeping and ensuring the smooth running of the office. We're looking for a self-motivated, detail-oriented individual who thrives in a collaborative, fast-paced environment and is committed to fostering a positive and productive workplace.

Your responsibilities will include but are not limited to:

Finance and Bookkeeping

• Handle day-to-day bookkeeping using MYOB, including accounts receivable, accounts payable and bank & credit card reconciliations
• Maintain accurate, organised and audit-ready financial records across multiple entities, ensuring correct coding and compliance per entity
• Assist with month-end and year-end closing procedures, ensuring all invoices and bills are processed on time and discrepancies are resolved
• Liaise with clients and suppliers regarding invoicing, overdue payments, account queries and documentation
• Support the Financial Controller as a backup, including assistance with payroll processing and general financial administration

Office Administration

• Provide general administrative support including data entry, filing, calendar management and document management
• Manage inbound/outbound calls, mail collection, accepting deliveries and overseeing the maintenance of office supplies and staff amenities
• Oversee insurance management including renewals, updates, and claims processing

General Support & Culture Fit

• Assist with ad hoc administrative tasks for the project team including document preparation, compliance paperwork, and project coordination
• Collaborate across the business, providing support to different departments and ensuring smooth communication with the project team
• Foster a positive, team-oriented work environment, contributing to the company's values of culture, accountability, reliability and initiative

Essential

• Proven experience using MYOB for daily bookkeeping and financial management tasks
• Strong attention to detail and ability to maintain accurate, organised financial records
• Collaborative team player who thrives in a team-oriented environment
• Strong understanding of financial processes, with the ability to manage records across multiple entities
• Experience in payroll processing and supporting general financial administration tasks
• Ability to adapt to changing environments, multitask, and meet deadlines without sacrificing quality or accuracy
• Self-motivated, with the ability to manage workload independently while working effectively with others
• Excellent communication skills, with the ability to engage positively with clients, suppliers, and team members

Preferred (but not essential)

• Experience in the construction industry or using Procore or similar project management software

At Highrise, our key core value is culture which is embedded in everything we do—from the way we collaborate to the support we offer our team. Here's why you'll love working with us:

• Certified Great Place to Work: Join a team with a 93% satisfaction score, officially recognized for its positive and inclusive workplace culture
• Career Development: Opportunities for professional and personal growth as you learn more about our exciting business
• Work-Life Balance: 13 RDOs per year (not EBA but a structured RDO calendar provided at the start of the year) and 3 weeks off for Christmas
• Birthday Perks: Get a paid day off on your birthday
• Exciting Growth: Join a fast-growing team and work alongside talented colleagues who are passionate about building something great.

If you believe you have what it takes to excel in this role and you want to be a part of this exciting phase of growth, we would love to hear from you To demonstrate your attention to detail and genuine interest in the role, please:

• Address your cover letter to Tienna Ha (Financial Controller)
• Ensure your cover letter includes a brief response to the selection criteria outlined in the 'About You' section

Please upload your CV and cover letter via SEEK.