Accounts and Administration Officer

• Leading, long-standing, family property business
• A team of friendly, professional, and collaborative employees
• An equal opportunity and inclusive workplace with a strong focus on wellbeing

Your new company

Our client is a successful, highly respected, family-owned business based on the Gold Coast with extensive commercial property investments in South-East Queensland. Known for its culture of excellence, integrity, and commitment to staff, the Group enjoys exceptional staff retention and fosters a supportive and thriving work environment.

As the Accounts & Administration Assistant, you will serve as both the welcoming presence at the office and the reliable support behind the scenes, ensuring daily operations run seamlessly. This role blends front-of-house reception duties with a wide array of administrative responsibilities, contributing to an environment where guests feel at home and the team can focus on excellence.

Your new role

Reporting to the Finance Controller and working with a close-knit team, the primary objective of this position will be to ensure that all financial transactions for business entities are processed and recorded correctly. Your organisational skills, attention to detail, and a proactive attitude will contribute the efficient operation of the administrative tasks of the business including:

• Reception Duties: Be the welcoming face of the office as the first point of contact for visitors and callers. Greet guests, direct incoming calls, and ensure guests are comfortable, offering refreshments and managing meeting spaces as required.
• In this role, you will oversee the smooth operation of all facets of office administration. Assist in the preparation and facilitation of monthly Board Meetings and other board or stakeholder meetings.
• Assist the Accounts Payable Supervisor by accurately entering supplier purchase orders and invoices and support monthly accounts payable runs.
• Assist the Group's Property Manager with Accounts Receivable tasks including issuing monthly rental invoices to tenants, statements and processing rental collections.
• Working with Group's Operations Team with maintaining property registers (e.g., water, emergency, lift plant), assist with document compliance and recordkeeping including minute-taking at meetings, and help with the preparation of compliance documentation and audits.
• Support for social media & website: Assist with social media activities and maintain website updates as required.

What you'll need to succeed

We are seeking an individual who will enjoy working in a fast-paced, progressive and supportive environment.

Key skills will include:

• Outstanding organisational, multitasking, and time management skills
• Exceptional interpersonal, written, and verbal communication abilities
• Meticulous attention to detail and a commitment to accuracy and confidentiality
• Strong skills with MS Office Suite (Outlook, Word, Excel, PowerPoint)
• MYOB experience
• Professional demeanour, reliable, and a proactive team player who takes initiative to anticipate needs and thoughtfully contribute to the smooth running of the office

What you'll get in return

This organisation promotes internal staff organically, and its long-standing staff show a great team environment to grow within. In return, you will receive a competitive salary package, with working hours between Monday and Friday. Parking provided flexible hours. This is a fun team Extroverts are welcome You enjoy a diverse workload and love a challenge. Don't miss out on this fantastic opportunity

What you'll need to do now

If you're interested in this role and meet all the mentioned criteria above, please click 'apply now' or to forward an up-to-date copy of your resume to

or call Moanna Yates, Business Director at Hays Accountancy and Finance on

.