Paralegal - Employment Law - Full Time or Part Time

Full Time or Part Time Paralegal – Employment Law

Southport, Gold Coast QLD (Hybrid)

Industrial Relations & Employment Law (Legal)

Full time or part time (minimum 3 days per week)

Join a firm that lets you work your way

Are you an experienced Paralegal who enjoys meaningful work, modern systems and a supportive, flexible team? Rubix Legal is a progressive employment law firm that advocates exclusively for employees. We are seeking a Paralegal with recent Australian law firm experience to support our lawyers across the full lifecycle of matters. Work from our Gold Coast office, remotely, or in a hybrid model. If you value autonomy, great systems and a people-first approach, you'll feel at home with us.

About Rubix Legal

We believe in a fair and just workplace for all. Our mission is to help employees find their voice and get what they deserve. We deliver caring, innovative and personalised legal services in a paper-lite, tech-enabled environment. We aim for a structure that supports the vocation of law and a professional culture where enjoying the practice of law is the norm.

Key Responsibilities

• Manage client onboarding, conflicts checks and engagement documentation, opening new matters within 24 hours of instruction

• Coordinate client communications and updates, acknowledging new enquiries within one business day

• Draft first-pass documents for solicitor review, including letters of demand, FWC applications, general protections materials, underpayment schedules, witness statements, chronologies and settlement deeds

• Prepare, file and serve tribunal or court documents accurately and on time, including indexed, paginated bundles and briefs for counsel

• Support mediations and negotiations by preparing position statements, settlement calculations and draft terms, and by tracking action items to completion

• Maintain meticulous file management, naming conventions, evidence registers and version control so files are audit-ready

• Track deadlines and limitation dates, maintain the critical dates calendar and escalate risks early

• Record time daily with high accuracy and assist with WIP hygiene, billing and e-signing of documents

• Contribute to knowledge assets by maintaining precedents, checklists and case summaries

• Suggest at least one process or precedent improvement per quarter to improve speed, quality or client experience

• Collaborate closely with the Principal, Associates, external counsel and experts as required

Qualifications and Experience

• Demonstrated experience as a Paralegal or Legal Assistant in an Australian law firm, ideally in employment law or litigation

• Working knowledge of Australian employment law issues such as unfair dismissal, general protections, discrimination and underpayments

• Strong drafting and plain-English writing skills, with high attention to detail

• Confident with eFiling, court and tribunal forms, and preparing compliant bundles

• Proficiency with modern legal tech, including practice management, document management, time and billing, e-signing, collaboration tools and safe use of AI drafting or research assistance

• Competent spreadsheet skills for damages, underpayment and interest calculations

• High level of professionalism, discretion and client care in sensitive matters

• Tertiary legal studies or a paralegal qualification is preferred

Required Skills

• Excellent written and verbal communication

• Strong organisation and the ability to manage competing deadlines

• Analytical mindset and sound judgement

• Ability to work independently and as part of a small, collaborative team

• Empathy and resilience when working with vulnerable clients and complex matters

Why Join Rubix Legal?

• Purpose-driven work: Make a tangible difference for employees facing workplace issues

• Collaborative environment: Work alongside a close-knit team that shares your values

• Supportive culture: Space to enjoy life outside work while doing great work for clients

• Flexibility: Choose to work from our Gold Coast office, remotely, or a hybrid mix that aligns to client and tribunal commitments

• Professional growth: Hands-on experience, mentoring and clear progression pathways

• Competitive compensation: Salary and benefits commensurate with experience and contribution

• Sustainable workload: We plan sensibly and value wellbeing

Rubix Legal: Helping employees find their voice in the workplace

To apply, either email your resume and cover letter to or apply via SEEK.