Receptionist

5 days ago

Sydney, New South Wales, Australia Dimensional Fund Advisors Full time $60,000 - $90,000 per year

At Dimensional, we want to change the way the world thinks about investing. As a leading global investment firm, we offer systematic, value-added investment solutions based on robust science and thoughtful implementation.

Our global team includes more than 1,600 passionate people with diverse experiences, education, strengths, and talents. With a learning mindset rooted in academia and powered by the great ideas in finance, we pursue what we believe are the strongest investment solutions, while providing a world-class client experience. Every employee plays a role in delivering these experiences, and we know we can achieve the most when we work as a team to endeavor to help improve investors' lives.

The Corporate Services Team

The Corporate Services team ensure that Dimensional is running as efficiently as possible. This team includes Reception, Business Services, Broadcasting and Events.

The Opportunity

Reporting to the Business Services Manager, this role is responsible for front-of-house and back-of-house reception duties and will contribute to the business by providing 'white glove' customer service, facilities assistance and diary management. This is an ideal role for an individual who has experience as a Receptionist in corporate environments, or has developed strong customer service skills in hospitality, and is now looking to move into corporate administration. This is a 6-month contract role.

The Role

Working on a dual reception desk, your responsibilities will include:

  • Coordinating all meeting room bookings, video conferences, presentations and video conferences for the Sydney or Melbourne office depending on where you are located.
  • Preparing conference rooms for meetings and events – setup, catering, stationery and audio visual.
  • Answering, screening and directing incoming calls.
  • Greeting visitors and escorting them to harbour-view meeting rooms.
  • Providing support for events and conferences, including weekly, monthly and annual functions.
  • Managing the stock of the utility and staff break rooms.
  • Supporting the daily function of the reception desk.
  • Providing administration support for the Sydney office.
  • Assisting with special projects as required.

Requirements / Qualifications

  • Previous experience working in front desk, hospitality, conference, or events in a corporate or five-star hospitality environment.
  • Prior experience with diary management, calendar management and scheduling.
  • Strong working knowledge of Microsoft Office suite and openness to learning new technologies.
  • Exceptional written and verbal communication skills and strong attention to detail.
  • A 'white glove' approach to customer service and the ability to manage multiple projects, competing priorities and deadlines.

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