Finance Administrator

2 days ago

West Gosford, New South Wales, Australia Coastwide Child and Family Services Ltd Full time $60,000 - $80,000 per year

Finance Administrator - Coastwide Child and Family Services Ltd

Your finance skills can do more than keep businesses running. Here, they help keep children learning, growing, and thriving.


Are you looking for a finance role with heart, purpose, and impact?

At Coastwide, every budget, invoice, and reconciliation helps create safer, stronger, more joyful days for children and families across the Central Coast.

We are seeking a motivated Finance Administrator to join our team in West Gosford.

If you enjoy order, accuracy, and working with a values driven team that puts children first, this role is made for you.


About Coastwide

For more than four decades, Coastwide has delivered high quality early childhood education and care, family support, and community programs across the Central Coast.

We are known for:

  • A trusted reputation built over 40 years
  • Long term, dedicated staff
  • A supportive, empowering team culture
  • A genuine commitment to children, families, and community wellbeing

If you want to work somewhere that truly values people, purpose, and integrity, this is the place.

CCFS is a proud Child Safe Organisation, committed to ensuring every child is safe, supported, and empowered across all programs.


About the Role

Reporting to the CEO and General Manager, the Finance Administrator plays a central role in ensuring Coastwide remains financially strong, compliant, and well managed across all programs.

This role is perfect for someone who is organised, detail focused, and confident managing end to end finance functions with professionalism and care.

The role is a 4 day position (Tuesday to Friday), totalling 30 hours per week, providing a balanced working rhythm and the opportunity to enjoy a long weekend every week while still being part of a dynamic, supportive team.


Key Responsibilities

  • Manage your workload independently and meet all financial deadlines
  • Process accounts payable and ensure timely supplier payments
  • Manage accounts receivable, including reconciliations and debtor follow up
  • Process payroll and superannuation accurately and on schedule
  • Prepare budgets in collaboration with program leaders
  • Prepare financial reports for management, Board review, and funding bodies
  • Maintain accurate and audit ready financial records
  • Support internal and external audits with required documentation
  • Complete weekly CCS and gap fee processing for educators and families
  • Reconcile transactions across multiple programs and software systems
  • Manage statutory reporting including BAS, IAS, PAYG, ATO and FBT requirements

About You

You will thrive in this role if you have:

  • A finance or accounting qualification
  • Experience in an accounting or finance administration role
  • Strong proficiency in Xero (payroll experience highly regarded)
  • Knowledge of CCS software (Harmony Web, OWNA, Fat Zebra)
  • Exceptional attention to detail
  • Strong organisation and time management skills
  • Confidence working in a fast paced environment
  • Excellent communication and relationship building skills

Experience in ECEC or the not for profit sector is beneficial but not essential.


Why You Will Love Working With Us

Make a meaningful impact every day

Be part of a supportive, passionate team

Work for a stable organisation experiencing strategic growth

Know your skills are contributing to something that matters

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