Administrative Assistant

Posted: 24/09/2025

Closing Date: 12/10/2025

Job Type: Permanent - Full Time

Location: Newcastle West

Job Category: Administration & Office Support

Administrative Assistant – Religious Education & Spirituality

Are you an organisational superstar who loves keeping things running smoothly?

The Catholic Schools Office, Diocese of Maitland-Newcastle, is looking for a friendly, proactive, and detail-driven Administrative Assistant to join our Religious Education & Spirituality (RE&S) team in a permanent, full-time role.

In this dynamic role, you'll be at the heart of our mission – supporting the Head of RE&S and the team as they deliver exciting programs and events that bring faith and learning to life across our schools. From coordinating events and managing busy diaries to processing finance requests and being a go-to contact for stakeholders, no two days will be the same

If you're a natural problem solver with excellent communication skills, a flair for organisation, and a passion for making a difference, this is your opportunity to play a key role in shaping vibrant Catholic education communities.

The Administrative Assistant – Religious Education & Spirituality (RE&S) provides high level customised administration support to the Executive Assistant and Head RE&S to ensure systemic schools are supported in a targeted, timely and effective manner. The primary purpose of this role is to:

• deliver consistent, timely, accurate, and high-level administration and office support to the RE&S team, including diary and event management.
• build and foster positive and collaborative relationships with key internal and external stakeholders to provide support to both the Executive Assistant and Head RE&S.
• prioritise a diverse range of tasks that support the multiple events, operations and projects undertaken by the RE&S team.
• process finance requests and payments such as invoices, reimbursements and purchase orders.
• exercise discretion, judgement, initiative, and confidentiality at all times.

EXPERIENCE/CRITERIA

• Ability to articulate a clear understanding of and a personal commitment to Catholic education and the mission of the Church through Catholic schools.
• Organisation: Strong ability to liaise and coordinate with various staff groups, external and internal stakeholders. Experience in coordinating meetings for management teams in a complex organisation.
• Administrative Skills: High degree of attention to detail and accuracy in file (paper and electronic) and office management. Excellent ICT skills with strong competency in the use of Microsoft Office suite (specifically PowerPoint, Excel, Content Manager, SharePoint, Outlook diary management and mail merge functionality).
• Interpersonal Skills: Strong capacity to establish and maintain positive working relationships within a team environment, and with stakeholders across levels both within and external to the Catholic Schools Office of Maitland-Newcastle.
• Information Management: Consistent adherence to maintaining high-level confidentiality and appropriately handling sensitive data. Good awareness of privacy obligations, policy, and procedure. Ability to add and maintain data relevant to staff information databases.
• Initiative and problem-solving: Ability to navigate conflicting demands and priorities. Capacity to self-direct and be responsive to supervision and general direction when it is required.

QUALIFICATIONS

• Business Administration Diploma or Certificate IV or equivalent
• Current paid NSW Working with Children Check (WWCC) number.
• National Criminal History check clearance
• Category A – Accreditation to Work, Teach and Lead (willingness to work towards)

CONDITIONS OF EMPLOYMENT

Salary is in accordance with Catholic Schools Office, Diocese of Maitland-Newcastle Employees Enterprise Agreement 2019.

BENEFITS OF WORKING WITH US

• Work in quality schools where students are nurtured, challenged and encouraged to excel and grow
• A corporate fitness program through Fitness Passport
• Employee assistance program (EAP)
• Training and staff development programs
• Paid parental leave for eligible employees
• Access to long service leave after just five years for eligible employees.

FOR FURTHER INFORMATION

Contact Ryan Gato via email:

TO APPLY

• Please provide a cover letter along with your resume
• Within your cover letter address each of the selection criteria as listedunder EXPERIENCE/CRITERIA above and ensure your response to each criteria is no longer than 300 words.

Please note, not adequately addressing the selection criteria may result in your application not being shortlisted.

Applications close: Sunday 12th October pm

Additional information

The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons. All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese's Code of Conduct which includes the Diocese's Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.