Team Leader- Administration

3 days ago

South Melbourne Victoria Australia Reid Stockfeeds Full time $80,000 - $120,000 per year

Reid Stockfeeds is a leading Australian stockfeed manufacturer with five manufacturing bases across all three of Victoria's major dairying regions. We are a family-owned business; who place an emphasis on an enjoyable work atmosphere, where an individual's ideas are listened to and acted on.

When you join us you become part of a positive, supportive business which has a strong vision for future growth. Nothing is more important than taking care of our

The role

Working closely to lead all site administrators and work across multiple departments.

You will:

  • Successfully ensure the completion of all administration staff half yearly and annual reviews
  • Successfully ensure the completion of engagement surveys relevant to administration staff
  • Responsible for the recruitment of administration staff and resourcing
  • Set timelines, monitor progress, and follow up to ensure projects are delivered on schedule.
  • Manage staff daily administrative tasks, including emails, requests, POs, and invoicing.
  • Maintain accurate records, including project systems and compliance documents.
  • Liaise with customers, suppliers, and internal teams to support smooth project delivery.
  • Manage administration tasks
  • Work with Operations, transport, maintenance and Sales teams to ensure job tasks across the business are being completed.
  • Other assignment/activities when required
  • Successful team lead and coach administration staff across business workflow and calendars.
  • Ensure administration staff are highly organized, detail-oriented, and proactive.
  • Work closely with finance team in managing payments.
  • Keep an accurate and updated record of purchase locations and prices
  • Share detailed experience to the team across administration and office management
  • Managing business workflow and calendars.
  • Highly organised, detail-oriented, and proactive.
  • Strong problem-solving skills and the ability to work under pressure.
  • Reliable, adaptable, and resilient in a fast-changing environment.
  • Excellent communication skills, able to coordinate across multiple teams and client
  • Maintain supplier relationships through positive engagements

To be successful in this role, you will have:

  • Experience in team leading roles or leadership
  • Ability to support administrators across multiple sites
  • Ability to run meetings and delegate
  • Ability to create structure and support to administration function
  • Demonstrated customer services experience and demonstrated experience in administration office management
  • A driver's license (as you will need to rotate between the sites as required)
  • Excellent Microsoft Office and basic experience in general CRM or Accounting packages
  • Excellent communication and customer services skills – written & verbal
  • Ability to adapt to change and to working autonomously
  • Skills in building relationships with internal / external key stakeholders
  • Ability to multi-task
  • High attention to detail
  • Ability to work under pressure and meet deadlines in a fast-paced environment
  • A positive, 'can-do' attitude
  • Live GROW values

If you enjoy lots of variety and have the right experience and attitude, then this is the ideal role for you within a vibrant, family-owned and rapidly growing regional business. This role will initially be trailed for a 6 month period.

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