Project and Accounts Administration Assistant

2 weeks ago

Belmore, New South Wales, Australia Anesti Excavation and Demolition Pty Ltd Full time $45,000 - $60,000 per year

Join our growing team at ANESTI Demolition

We are a leading provider of residential Earthworks and Demolition services and are seeking a motivated and detail-oriented Project Accounts Administration Assistant to support our Project Office Administrator and Accounts team. This is an exciting opportunity to step into a dynamic role with variety, strong team support, and plenty of opportunities to grow as our business continues to expand.

This position provides valuable support across project coordination and accounts administration. You will assist with project workflows, documentation, and scheduling, while also contributing to accounts payable, receivable, and compliance tasks. It's an excellent opportunity for someone with administration or accounts experience who wants to build a career in a dynamic, fast-paced environment.

Key Responsibilities

Project Support

  • Assist with project documentation, permits, contracts, and correspondence.
  • Support scheduling of jobs, subcontractors, and suppliers.
  • Manage project data entry and workflows in HubSpot, Dropbox, and Microsoft 365.
  • Handle client and subcontractor queries professionally.
  • Prepare reports, meeting notes, and project follow-ups.

Accounts & Finance Support

  • Process and invoice sales deals through Xero.
  • Complete credit card and fuel card reconciliations.
  • Support monthly reconciliations for BAS and fuel tax credits reporting.
  • Assist with timesheet collation and payroll preparation.
  • General purchasing and inventory administration.

Requirements

  • 1–2 years' experience in administration or accounts support.
  • Knowledge of Xero, Microsoft 365, and Dropbox; HubSpot experience desirable.
  • Strong organisational skills and attention to detail.
  • Proactive, team-oriented, and eager to learn.
  • Excellent written and verbal communication.
  • Prior exposure to construction, trades, or service industries highly regarded.
  • Certificate or Diploma level qualification in any field accepted.

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