Registrar and Senior Administration Coordinator

Bold Park Community School (BPCS) is an independent school, with a philosophy based on social constructivist principles inspired by the Reggio Emilia approach. Our school caters for children from Playgroup to Year 12.

At BPCS, we are committed to providing a safe and nurturing environment for all children. We believe that the safety and well-being of our students is paramount. As part of our commitment to child safety, we uphold the highest standards of child protection and safety. This includes ensuring all staff and volunteers undergo thorough background checks and training. We foster a culture of openness, inclusivity, and mutual respect where children, families and staff feel valued and heard.

Job Overview:

Building relationships with families and prospective families, whilst upholding and supporting the unique philosophy of the School is integral to the role of the Registrar and Senior Administration Coordinator. This role assumes specific responsibility for administering enquiry, enrolment, information dissemination and relationship management processes with prospective and future families.

The Registrar and Senior Administration Coordinator also supervises a small team of support staff and is responsible for overseeing the daily maintenance operations of the school. This includes groundskeeping and gardening, the care of on-site animals, coordination of minor construction projects, and ensuring compliance with all maintenance-related regulations and standards.

Key Responsibilities:

Administration:

· Undertake general school administration, as required.

· Assist with reception enquiries, as required during a School day.

Supervision:

· Supervise a small team of maintenance staff ensuring compliance with all maintenance-related regulations and standards.

· Supervise Reception staff, ensuring visitors are warmly greeted and that staff and students are assisted efficiently and professionally.

Student Enrolments and Reporting:

· Coordinate and manage all aspects of the enrolments function from Pre-Primary to Year 12.

· Maintain accurate records, manage applications and waitlists, and provide enrolment projections and trends.

· Ensure student information (e.g. profiles, medical records, permission forms) is current in relevant databases.

· Manage onboarding and offboarding of students, ensuring communication with relevant staff throughout the school year.

· Disseminate information to prospective clients including fees, uniform requirements and all other requirements for the commencement of the school.

Record Management:

· Maintain Student files, including management of student health plans.

School Tours:

· Coordinate tours with prospective parents.

Maintain School Database:

· Keep all enrolment lists up to date for Board Report.

· Collect all family data required by the Federal Government on admission.

Statutory Requirements (In Consultation with the Principal):

· Complete state and federal compliance returns such as Census, Attendance reporting (STATS), Student Address Collection, SIRS reporting (SRGDG)Data for NAPLAN, on entry and other reports as required for student registration and transfer.

Essential Criteria:

· Outstanding interpersonal and communication skills, with demonstrated ability to build rapport and interact effectively at all levels of the school.

· Good leadership skills and previous experience managing a small team.

· Solution orientated, with an ability and desire to identify and bring about significant improvement and streamlining of processes, systems and record keeping.

· Strong organisational and time management skills, with an ability to concurrently manage a number of competing tasks.

· Strong English language skills including grammar, spelling and punctuation.

· Demonstrated high-level computer skills and literacy including MS Office/Word/Excel, electronic diary applications.

· Excellent file management skills with logical easy-to-find categorisation.

· Ability to think creatively and work alongside staff (and children) in a collegial environment.

· A current police clearance and Working with Children Check.

Desirable Criteria:

· Relevant qualifications (or an equivalent combination of relevant experience and/or education and training) in a related field (e.g Business, Administration, Governance).

· Experience with school related platforms and/or CRM' e.g Enquiry Tracker and TASS.

· Knowledge of the independent school sector.

· Experience in school operations, especially within a small school environment.

· Current motor vehicle driver's licence.

Application Process

For more information about Bold Park Community School and the full position description, please visit our website at 

Applications will close at 3.00pm on Wednesday 1 October 2025. Please include your CV and a cover letter addressing the position criteria. If you would like to apply, we recommend submitting your applications as soon as possible, as interviews may be scheduled and the position filled before the closing date.