Administration Office Manager and Scheduler

1 day ago

Perth, Western Australia 33bbf4a7-284c-43b6-a66b-77c8978c8dd5 Full time $60,000 - $90,000 per year

Greenworx is a dynamic and successful player in the Landscape Industry. We have been in operation for some 25+years and are committed to delivering exceptional service to our clients. We are seeking a proactive, detail-oriented Administration Office Manager/Scheduler to join our team and provide support across various administrative functions. This is an excellent opportunity for someone eager to take on a key role in a dynamic and supportive work environment, while enhancing their skills in technology across all platforms and in people management.

The role is responsible for assisting office operations, managing schedules, coordinating meetings, and ensuring efficient administrative support. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

Scheduling & Calendar Management


• Coordinate and maintain calendars and schedules for all teams/staff and management.


• Schedule/organize meetings and appointments.

Office Administration


• Oversee office operations and administrative procedures.


• Maintain office supplies and equipment inventory.


• Handle incoming and outgoing correspondence (emails, phone calls, mail, etc.).


• Handle invoicing duties as required using MYOB


• Prepare reports, presentations, and other procurement/quoting processes as needed including sourcing materials, managing orders and maintaining inventory.

Employee & Vendor Coordination


• Assist with staff scheduling and time-off requests.


• Communicate with vendors, suppliers, and service providers as needed.


• Support HR-related tasks including the coordination of Tafe/Apprenticeships, onboarding new employees and maintaining employee records.

Compliance & Documentation


• Maintain confidential records and files and arrange for archiving as required.


• Ensure office policies and procedures are followed.


• Assist in preparing reports and tracking office expenses.


Qualifications & Skills:


• Experience: 1-5 years of experience in office administration, scheduling, or a related role.


• Strong organizational and multitasking abilities.


• Excellent verbal and written communication skills.


• Proficiency in MYOB and Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling software.


• Ability to work independently and manage time efficiently.


• Strong problem-solving and decision-making skills.


Why Join Us?

  • Work in a collaborative and supportive environment.
  • Opportunity for career growth and development.
  • Competitive salary and benefits.
  • Be part of a company that values your contributions and fosters a positive work culture.

If you're a motivated and adaptable individual with a strong administrative background, we would love to hear from you

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