Administration Assistant

Company description:

Grampians Health exists to serve our communities across the Grampians region, providing complete care as close as possible to people's homes.

Job description:

Fixed Term Full Time (2 years)

80 hours a fortnight + monthly ADO

$29.57 per hour

About the Role

We are seeking a proactive and organised Administration Officer to join our Engineering Services Department. As part of a small, supportive team, you will play a key role in managing work order processes — from the original request, through to ordering services and parts, coordinating trades and contractors, and reconciling invoices. This role is varied, requiring strong clerical, secretarial, and administrative skills, with opportunities to liaise across internal staff, contractors, and external suppliers.

Key Responsibilities

• Provide secretarial support including preparation of letters, memos, reports (including confidential matters), taking minutes, scheduling appointments, and filing.
• Enter, update and maintain work requests in the computerised work recording system, ensuring accuracy of asset names and job details.
• Print and issue work orders, collect completed work, and record job details into the system.
• Coordinate and prioritise urgent repair work with tradespeople and contractors.

Key Selection Criteria

• Demonstrated clerical and administrative experience.
• Strong communication and interpersonal skills, with the ability to liaise effectively across a wide range of stakeholders.
• High level of initiative and problem-solving ability.

To see a full copy of the Position Description please click here

Interested?

Click APPLY or if you wish to discuss the role prior to applying, contact Aaron Taylor on for a confidential discussion.

Job applications close: 12 October 2025

About Grampians Health

Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell. Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

Ballarat Region

Ballarat is the largest centre in Western Victoria and the state's fastest growing inland city. Dubbed Australia's most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping. Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia's most significant heritage buildings and natural landscapes. To learn more about Ballarat click here - Visit Ballarat

Diversity and Inclusion

All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.

We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.