Senior Procurement Advisor

The Role

The Australian War Memorial combines a shrine, a world-class museum, and an extensive archive. The Memorial's purpose is to commemorate the sacrifice of those Australians who have died in war or on operational service and those who have served our nation in times of conflict. Its mission is leading remembrance and understanding of Australia's wartime experience.

The Procurement Team is a part of the Finance Section within the Memorial, led by the Chief Finance Officer. This role reports directly to the Procurement Manager.

Under limited direction, the Senior Procurement Advisors' main focus is to provide day to day support to Business Sections and the Executive within the Memorial, by maintaining the Memorials Contracts Register, providing consistent, considered procurement and contract management guidance, support and advice, and continuous improvement of processes and procedures.

Core Responsibilities

• In consultation with the Procurement Manager, provide advice and guidance to business areas throughout the procurement and contract management processes, including:
• Analysis of procurement issues and opportunities of varying complexity.
• Providing advice aligned to compliance requirements.
• Seeking solutions that promote better practice.
• Providing comments on procurement compliance prior to Spending Approval.
• Managing team tasks in the Procurement (e-mail) Inbox.  This includes:
• allocating the task to team members in consultation with the Procurement Manager (EL1) ('categorising' is set up for this purpose); and
• tracking and maintaining key procurement and contract documents in the Procurement Inbox task folders and SharePoint;
• Maintaining the Memorial's Contracts Register in the TechnologyOne financial system, which informs reporting and supports commitment and budget management.  This vital responsibility involves:
• registering proposed Contracts to create reference numbers and capture metadata;
• updating data once contracts are signed and provided to Finance;
• maintaining Contract records in relation to variations and extensions;
• creating Purchase Orders to support payment processing;
• Maintaining SharePoint records for the Contracts and Procurement libraries, including:
• creating and updating folders and/or document sets relating to tasks; and
• maintaining the panels library; and
• Ensuring purchase orders linked to contracts are raised correctly, correctly coded, and are consistent with any milestones specified in the signed contract.
• Generation of cyclic and ad-hoc reports, including:
• Contract expiration reports to business areas (EOM)
• Council Reporting for contracts valued at or above $100,000 (Qtrly)
• AusTender Contract Notices and Standing Offer Notices (as required)
• In consultation with the Procurement Manager, review and maintenance of procurement and contracting templates with attention to compliance and continuous improvement.
• Attend meetings and conferences to:
• maintain understanding of Whole of Australian Government (WoAG) procurement requirements, and
• support professional development in the sphere of procurement and contract management.
• Support the Procurement Manager in developing and presenting training and producing guidance materials.

Position Eligibility

• Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS).
• All applicants external to AWM that are offered employment will be required to successfully undergo a National Police Check, even if they currently hold a security clearance. The check is conducted in accordance with the Australian Government Protective Security Policy Framework requirements.

Mandatory Requirements

• Ability to obtain and maintain a Baseline security clearance

Contact Information

• For specific questions relating to this job vacancy, please contact: Kimi Sanders, ,
• For questions relating to the online lodgement of your application, please email the Recruitment team via

Closing Date

Applications close at 11:30pm, Thursday, 11 September 2025

For more details about the position and how to apply, please view the Job Information Pack.

Notes

This recruitment process may be used to fill ongoing and/or non-ongoing position/s.

A merit pool of suitable applicants may be created which to fill future ongoing and non-ongoing vacancies should they become available over the next 18 months.

Successful applicants engaged into the APS will be subject to a probation period.

The Memorial is committed to workplace diversity and maintains an environment that values the contribution of people from different backgrounds and experiences. The Memorial welcomes applications from Aboriginal and Torres Strait Islander people, veterans, mature age people, people from diverse backgrounds, and people with a disability.

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