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Finance and Procurement Officer L5
2 weeks ago
ASIS is Australia's overseas secret intelligence collection agency. Its mission is to protect and promote Australia's vital interests through the provision of intelligence services as directed by the Government. Its work can involve collecting intelligence relating to national security, international relations and economic issues. It also contributes to Australia's coordinated national efforts against terrorism, proliferation of weapons of mass destruction, and trans-national issues such as people smuggling.
ASIS is a diverse and inclusive workplace, where our people are empowered through authenticity and a sense of belonging to achieve their potential and contribute to a shared purpose and mission. We seek to reflect the community we serve, and welcome applications from Aboriginal and Torres Strait Islander peoples, women, people with a disability, neurodiverse, people from culturally and linguistically diverse backgrounds and those who identify as LGBTIQA+.
WHAT WE OFFER· A competitive salary
· A career with a difference making a direct contribution to Australia's national security
· A unique working environment where the work is stimulating and our people matter
· Ongoing training and personal development opportunities
· Ongoing employment with opportunity for part-time or flexible work hours
· Generous leave provisions
This role is office based in Canberra.
Level 5 Finance Officer RoleLevel 5 Finance Officers will be part of a team and work with others to undertake complex financial tasks under limited direction from senior finance staff. They will exercise discretion and sound independent judgement in providing advice to stakeholders within their specific areas of responsibility. They will work on financial reconciliations (for example bank reconciliations); undertaking critical review of financial transactions to ensure the integrity of financial data; undertaking analysis of budget information; assist in the preparation of financial reports and end of month activities; administering finance policy and procedures; providing technical support and assistance to the ongoing development of the Service's financial management information system.
Level 5 Procurement Officer RoleAs part of a specialist team, the Level 5 procurement Officer will provide technical advice and outcomes in areas including industry outreach, procurement and contract management. They will play a lead role in ensuring ASIS meets all necessary statutory reporting and financial compliance obligations.
The Level 5 Procurement Officer will be part of a team and undertake tasks of an intermediate level of complexity, under limited direction from senior staff. They will exercise discretion and sound independent judgement in providing advice to stakeholders in relation to contracts, procurement policy and purchasing. They are accountable for organising their workflow and making independent decisions relating to contracts, procurement and purchasing. They will provide advice based on value for money, relevant policy and legislation.
Key Responsibilities and Tasks
The following is an overview of key responsibilities and tasks for a L5 Procurement Officer:
Work under limited supervision as part of a team to provide intermediate technical advice and outcomes for internal customers and external suppliers, in accordance with best practice and relevant policy and guidelines.
As part of a team, make effective contributions to team capabilities and provide service focused outcomes. An example would include secretariat leadership in a procurement evaluation or support to an industry briefing.
Contribute to compliance including risk management and mitigation. An example would include preparing and executing probity and conflict of interest tasks.
Preparing reports data for key internal and external stakeholders and assist in formal reporting as required.
Be accountable for organising workflow and the completion of allocated tasks within contracts, procurement policy and purchasing. An example would include allocating and managing allocated tasks in the procurement workflow management system.
Provide sound advice and recommendations on issues relevant to your team and/or branch and advise on written policies and procedures. This includes providing updates at daily 'stand-ups'.
Build subject matter expertise capability through exposure to team members, on the job experience and relevant training.
Maintain an up to date best practice knowledge of your relevant subject area, policies, procedures and practices and ensure all action taken and advice given is aligned.
Build and maintain client/customer and internal/external stakeholder relationships and provide advice on moderately complex matters.
