Administration & Settlement Assistant

2 days ago

Gosford, New South Wales, Australia Sharp Property Buyers Full time $60,000 - $80,000 per year

Administration & Settlement Assistant

Join the Central Coast's Highest-Rated Boutique Buyers Agency

Sharp Property Buyers is an award-winning, boutique buyers agency based in Terrigal. We're looking for a detail-driven Administration & Settlement Assistant to join our investment division. This is your opportunity to play a key role in delivering a seamless, stress-free experience for our clients, while growing your career in a supportive, close-knit team.

About the Role

Your primary focus will be coordinating the settlement process once a client secures a property ensuring timelines are met and nothing slips through the cracks. Alongside this, you'll provide broader administrative support throughout the client journey, helping keep systems, communication and documentation running smoothly. You'll work closely with two other Buyers Agents as well as our Founder & Director (Matt Sharp) to ensure clients feel informed, supported and confident every step of the way.

Key Responsibilities:

• Organise walkthroughs, appraisals, inspections and all post-exchange tasks

• Liaise with solicitors, brokers, property managers and other professionals

• Monitor rental campaigns to ensure properties are tenanted in time for settlement

• Provide proactive, clear and timely communication so clients always know what's next

• Escalate and resolve issues quickly to avoid delays

• Maintain accurate records and update our CRM

• Assist with post-settlement steps such as insurance and depreciation reports

• Provide general administrative support to the team

Why Join Us?

• Competitive salary plus quarterly performance bonuses

• Opportunity to obtain your Assistant Agent Qualification at our cost, with further study encouraged

• Career progression: Access to mentorship, industry insights and the opportunity to advance your career into a buyers agent role within a supportive environment

• A role where your organisational skills genuinely make a difference

• Be part of a supportive, close-knit and award-winning team

• Flexible working arrangements available

About You

We're looking for someone who is:

• Highly organised with strong attention to detail

• Excellent communication skills – friendly, professional and proactive

• Ability to manage competing priorities and deadlines

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams)

• Confident using technology and learning new systems

• Previous experience in property or real estate is preferred but not essential

• Willingness to obtain a Real Estate Certificate of Registration (if not already held)

• Ambitious and eager to build a long-term career, with the potential to progress

How to Apply

If you enjoy keeping things on track and love the satisfaction of seeing everything run smoothly, we'd love to hear from you. Take the next step in your career by joining a company that values collaboration, client success and personal growth.

Apply now to become part of the Sharp Property Buyers team We can't wait to meet the person who'll help keep our settlements running like clockwork.

Please note: only shortlisted candidate will be contacted.

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