Executive Assistant to the CVP

Why Microsoft

Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

The purpose of this role

We are hiring for an Executive Assistant to the Corporate Vice President (CVP) / Managing Director (MD) for Australia and New Zealand.

The role will be responsible for providing administrative and organisational support to the ANZ CVP/MD, comfortably communicating with a wide range of internal and external stakeholders including our customers, partners and vendors, and often handling confidential and critical details. The successful candidate will be able to anticipate the fast-paced needs of the CVP/MD and flexibly accommodates and prioritises demanding work and travel schedules. Some of the responsibilities include coordinating meetings, planning, organising, and managing multiple calendars, coordinating all travel arrangements, and managing logistics for special events such as team Town Halls or international off-sites and signature peak experience events with internal teams and external partners.

We're open to candidates who are based in
Sydney
, with the expectation that they can commit to being in the office at least three days a week. Since the role involves supporting the ANZ region, there will be occasions when you'll need to participate in sessions that are timed to suit these time zones, which sometimes will be outside of standard Australian business hours.

Responsibilities

• Strategic calendar management, including anticipating future needs and time planning prioritisation support for the Corporate Vice President/Managing Director.
• Cross-functional collaboration and cross-cultural communication with internal and external networks, particularly EAs for Asia Area Vice Presidents and ANZ Leaders.
• Leadership of the ANZ Business Support community serving as role model with a passion for technology and learner mindset to adopt and encourage usage of AI in daily work to increase productivity of the community.
• Orchestrate key ANZ-wide administrative tasks such as management of distribution lists and organisational charts.
• Active participation in the ANZ-wide and Global Business Support community with an appreciation of cross-cultural nuances and passion for working with diverse cultures and teams across ANZ and the globe.
• Team player with collaborative mindset partnering closely with other members of the Office of the CVP on team management support, including recruitment and onboarding activities, communications, customer and partner experience and operations.
• Event coordination and logistics management for signature events, including Executive Visits.
• Project ownership, balancing multiple complex projects and timelines.
• Resource management, including expense tracking and budget reporting.
• Rhythm of Business management, including building and managing the annual ROB in partnership with the Chief of Staff and Office of the CVP team.
• Travel management, coordinating intensive global travel arrangements and itineraries.

Qualifications
What skills do you need to have?

There will be many opportunities for you to learn and grow at Microsoft.

Required/Minimum Qualifications

• Min 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management - C-Suite or CEO level required
• Experience supporting ANZ region AND / or Global team
• Gravitas to build relationships at the senior level in multiple geographies and across various business areas
• Ability to align and motivate the EA community both in ANZ, APAC and globally.

Additional Qualifications

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology)
• OR equivalent experience.
• 4+ years' experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others.
• 5+ years' experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.