Recruitment Administrator

Company Description

As a Recruitment Administrator at MACSEYE, you'll be joining a busy team in a role with a focus on recruitment onboarding.

You'll be at the heart of our new employees successfully onboarding, taking ownership of a candidate once they've completed their compliance - all in compliance with employment laws, sector regulations, and company policies.

Join us on a fixed-term 6 month contract, in a hybrid role (3 days in East Melbourne, 2 remote) in a supportive team.

This role is for someone with incredible attention to detail, comfortable with using a varied tech stack (including Employment Hero and SmartRecruiters), who enjoys keeping busy with a time sensitive workload and takes initiative.

Why MACSEYE?

Make a Real Impact: you'll play a pivotal role in shaping the lives of children, supporting their development in a lively and supportive atmosphere.

Supportive Team Environment: you will collaborate with a passionate and friendly team dedicated to excellence in early childhood education.

Growth and Development: you have the opportunity to gain hands-on experience and advance your career with ongoing professional development opportunities in a thriving field.

Job Description

You'll ensures a seamless, compliant, and supportive experience for candidates and new employees, helping them integrate successfully into the organisation. Responsible for managing documentation and record-keeping, creating employment contracts, and assisting new employees through the onboarding process, the role sits within a diversely skilled team who collaborate regularly, make strategic system improvements, and assist across a variety of areas.

• Coordinate and manage end-to-end onboarding, ensuring all compliance and documentation requirements are met
• Maintain accurate and secure candidate records, contracts, and recruitment documentation in line with policy and legislation
• Draft and issue compliant employment contracts, ensuring approvals and signatures are completed on time
• Use ATS (SmartRecruiters) and HRIS (Employment Hero) tools to streamline recruitment, onboarding, and record-keeping processes
• Communicate effectively with candidates, hiring managers, and People Services to support a smooth recruitment experience

Qualifications

• Experience in recruitment administration, contract preparation, and compliance checks (e.g. WWCC, police checks)
• Strong organisational skills, attention to detail, and ability to manage multiple priorities
• Excellent communication skills and ability to engage professionally with candidates and stakeholders
• High integrity, confidentiality, and proficiency in Microsoft Office, ATS, and HRIS systems
• Ongoing Australian work rights

Additional Information

What's in it for you?

Competitive salary & benefits – enjoy a generous salary and a developing benefits package

Ongoing training – access continuous professional development and training opportunities

Inclusive environment – thrive in a welcoming and supportive workplace

Career advancement – explore opportunities for growth and progression within our organisation

About MACSEYE

MACSEYE is a pioneering organisation dedicated to establishing a network of early childhood and school-aged care programs across Melbourne Archdiocese. Our mission is to support every child in their journey to reach their full potential through programs that focus on holistic development, identity, health, and well-being.

Guided by principles of child-centered care, collaboration, lifelong learning, and evidence-based decision-making, we partner with schools, parishes, and communities to foster a connected and supportive environment for children and their families.

Join us at MACSEYE, where every day is an opportunity to make a difference.

As a child safe organisation, MACSEYE prioritises the safety, wellbeing and protection of children in our care. We require applicants to undergo relevant child safety screening prior to appointment and for all employees to adhere with our child safe practices.

We welcome applications from people from all ages, genders, cultural and linguistic backgrounds, religious beliefs, Aboriginal and Torres Strait Islander peoples, and people with disabilities.