Administrator - Immigration & Recruitment Firm

1 week ago

Melbourne, Victoria, Australia Lorg Talent Full time $60,000 - $80,000 per year

About Our ClientOur client is a dynamic, successful law and recruitment firm that has become the go-to firm for individuals and businesses seeking Australian migration services and recruitment assistance.

Based in Southbank Melbourne, our client prides themselves on delivering excellent results with exceptional client service.  With extensive expertise in various areas of immigration law, our client's commitment to delivering brilliant results is unmatched.

We are seeking an administrator to work across the immigration and recruitment firm to provide a variety of administrative tasks. If you're ready to take your career in an exciting new direction by working alongside like-minded professionals, please get in touch ASAP.

About the Role As an Administrator, you will play a vital role in supporting the firm's immigration and recruitment operations by ensuring smooth administrative processes. Your responsibilities will include:

  • Generating, editing, and sending fee agreements to clients, ensuring accuracy and timely delivery.
  • Managing and maintaining data within the software management system, ensuring records are up-to-date and compliant with company standards.
  • Creating, reviewing, and managing invoices for clients, ensuring all financial transactions are recorded accurately.
  • Providing first-point-of-contact support via phones and shared inboxes, triaging and responding promptly.
  • Managing the consultation calendar, booking, confirming, and reminding clients.
  • Monitoring, receipting, and recording trust account transactions, processing transfers, and issuing trust account statements.
  • Supporting onboarding and offboarding of team members (systems access, equipment, templates, shared inboxes).
  • Assisting with invoicing and credit control for our recruitment business
  • Assisting with general administrative tasks as required, contributing to the overall efficiency of the team.

About You To be successful in this role, you will have:

  • Proven track record as an administrator, effectively managing a range of administrative tasks.
  • Superior organisational and time management skills, proven ability to manage conflicting priorities effectively.
  • You have strong verbal and written communication abilities, enabling you to engage effectively with clients, team members, and stakeholders.
  • Proficiency in the Microsoft Office suite (Word, Excel, Outlook) is essential. Familiarity with software such as Migration Manager and Xero will be highly advantageous.
  • A collaborative mindset and a proactive approach to problem-solving.

Benefits

  • A friendly and collaborative team environment.
  • Great location and lovely offices overlooking the Yarra.
  • Convenient travel via public transport only 350m from Flinders Street station.
  • An excellent working culture with flexible working arrangements.
  • Opportunities for professional growth and development.
  • 9 am - 5 pm Monday to Friday – hybrid working.

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