Executive Assistant

20 hours ago

South Perth, Australia Xanadu Group Full time $60,000 - $90,000 per year

Summary
Are you ready to take on a pivotal role in a fast-growing organisation that is making a real difference in the community care sector? Xanadu Group is seeking a highly skilled and proactive Executive Assistant to our Group CEO. This is not your typical EA role - you will be the right hand to the Group CEO, managing complex schedules, coordinating across multiple brands, leadership teams, and ensuring seamless operations at the executive level.

As a key member of our leadership support team, you will handle high-level administrative tasks, interact with internal leadership teams and external executives / stakeholders, and deal with challenges relevant to a community sector organisation.

  • We foster a
    highly professional, friendly, and vibrant work cul
    ture built on
    collaboration
    ,
    respect
    , and
    continuous
    improvement
    .
  • We strongly focus on both
    personal
    and
    professional growth
    of our team members.
  • To support work-life balance,
    we proudly offer a 4.5-day work week
    — Monday to Thursday (8:00 am – 5:00 pm) and Friday (8:00 am – 12:00 pm).

About Xanadu Group
With services spanning across high-care NDIS participants, Out of Home Care (Child Protection related services), Aged Care - Home Care, with operations in Melbourne, Perth, and regional WA, this role offers an exciting opportunity to contribute to strategic growth and impact lives of some of the most vulnerable in our communities.

If you thrive in a dynamic environment, have exceptional organisational skills, and can maintain absolute confidentiality, we want to hear from you

Key Responsibilities
Executive Support:

  • Manage the CEO's calendar, appointments, and priorities
  • Coordinate travel arrangements
  • Prepare reports, research projects, presentations, and analyse documents/contracts
  • Handle confidential information with discretion

Financial & Reporting:

  • Engage with Accounting firms, Insurance brokers, ASIC, ATO and other related regulators
  • Assist with expense management and reconciliation

Communication & Coordination:

  • Engage with internal leadership teams to deliver results
  • Engage and represent the CEO with external stakeholders
  • Manage incoming and outgoing correspondence (emails, calls)
  • Attend meetings, take accurate minutes, and follow up on action items

Research & Projects:

  • Conduct research and compile information as required
  • Assist with special projects and organisational events

Compliance & Systems:
Adhere to Xanadu Group processes and procedures, ensuring accurate use of systems

Essential Experience and Qualifications

  • A bachelor's degree in business, HR, or a related field
  • Minimum 2 years' experience as an Executive Assistant
  • Demonstrated ability to maintain professionalism and confidentiality
  • Strong computer literacy, with proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, AI tools
  • Ability to work independently, show initiative, and collaborate effectively within a team
  • Excellent interpersonal and communication skills with a professional and approachable manner
  • Exceptional time management skills and flexibility to adapt to changing priorities

Desirable Attributes

  • Strong problem-solving skills and attention to detail
  • Ability to communicate effectively with a diverse range of people

Registrations and Licences

  • National Police Clearance
  • Current Driver's Licence
  • Proof of right to work in Australia

Why Join Xanadu Group?

  • Be part of a growing organisation making a real difference in the community
  • Work closely with senior leadership and contribute to strategic initiatives
  • Enjoy a supportive and collaborative work environment

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