Executive Assistant To CEO

1 day ago

South Perth, Australia Xanadu Group Full time $60,000 - $90,000 per year

Summary:

We are seeking an experienced and highly organized Executive Assistant to provide administrative support to our CEO. The ideal candidate will be able to handle a wide range of administrative and executive support-related tasks, while working independently with little or no supervision. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating travel arrangements, preparing reports and presentations, and handling confidential information.

Responsibilities:

  • Manage the CEO's calendar and schedule appointments
  • Coordinate travel arrangements, including flights, hotels, and ground transportation
  • Prepare reports, presentations, and other documents as needed
  • Handle confidential information with discretion and professionalism
  • Conduct research and gather information as needed
  • Manage incoming and outgoing correspondence, including emails and phone calls
  • Attend meetings and take minutes as needed
  • Assist with special projects and events as needed
  • Manage expenses and prepare expense reports
  • Perform other administrative duties as assigned

Key Selection Criteria:

Essential experience and qualifications


• Minimum Cert III in Business Administration or other related discipline and / or proven experience as an Executive Assistant


• Demonstrated ability to maintain a high level of professionalism and confidentiality


• High level of computer literacy, demonstrated experience with software products including Word, Excel, PowerPoint and Outlook


• Ability to work independently, show initiative and work productively within a team environment


• Excellent interpersonal and communication skills and the ability to maintain a pleasant and friendly working manner


• Excellent time management skills and a high degree of flexibility

  • Adhere to and comply with Xanadu Group processes and procedures using appropriate systems when required

Desirable


• Strong problem-solving skills and attention to detail.

  • Ability to communicate with a diverse range of people

Registrations and Licences


• National Police Clearance


• Current Driver's Licence


• Current Working with Children Check


• Current NDIS Worker Check

  • Proof of Right to work in Australia

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