Company Secretary, Operations Lead

Your Opportunity
Join CSL's Company Secretarial Team and play a critical role in supporting CSL's Board of Directors and CSL's corporate governance activities through managing the logistics and operations of the team. Joining CSL now means being part of an agile team committed to developing therapies that make a meaningful difference worldwide.

Your Role
Reporting to the Deputy Company Secretary responsibilities will include event management for CSL's Annual General Meeting of Shareholders (AGM), annual reporting processes, maintenance of governance systems and documentation and financial management.

This role is key in supporting compliance with regulatory requirements and supports the efficient operation of governance-related systems and stakeholder communications.

As part of CSL's Company Secretarial Team your responsibilities will include:
Board and Board Committees

• Lodging and preparation of ASX forms & announcements
• Supporting the appointment of new Board members including document preparation, and preparing and coordinating induction programs
• Working with the EA to the Board of Directors in managing information flow to the Board of Directors (including loading Board and Committee papers) and coordinating Board travel and logistics for Board meetings in Australia both domestic and International
• Managing the Board Payroll, domestic & US and Board expense management

AGM and Annual Reporting Coordination

• Event management of the AGM, including liaising with third-party vendors (venue, webcaster, design agency, staging company, autocue operator)
• Manage internal coordination for shareholder meetings and AGM preparation
• Oversee the development and distribution of the Annual Reporting suite, including liaising with external agencies and internal content managers
• Arrange printing and distribution of annual reports
• Manage verification processes for Annual Reports and Corporate Governance Statements using Atticus, including training, contracts, and tech support.

Governance Systems and Documentation

• Maintain governance documentation including Board profiles, independence tables, material interests tables, and Board matrices in Diligent Entities
• Update governance documents and external-facing policies on , including design approvals and asset posting
• Liaise with Computershare regarding Notice of Meeting materials and AGM requirements.
• Manage contracts in Companion and purchase orders in Ariba

Share Registry

• Day to day management of CSL's Share Registry provider
• Oversight of shareholder communications throughout the year

Systems Management and Support

• A key member of the team ensuring compliance with ASX and ASIC reporting requirements for CSL Limited

Budget and Financial Coordination

• Prepare and manage governance-related budgets and forecasting, including tracking spend, processing invoices, and liaising with vendors and accounts payable.

Your Skills & Experience

• Experience working within a Global ASX listed organisation
• Strong experience in Annual Report Coordination
• Ability to coordinate high-level meetings, AGMs and reporting processes
• Administrative experience in a legal or governance setting
• Confident in managing multiple stakeholders in co-ordinating activities
• Ability to manage multiple priorities, work autonomously and manage key deadlines
• Experience with governance systems such as Diligent Entities, Atticus, Companion, and Ariba
• High attention to detail, strong analytical and problem-solving skills
• Strong proficiency in Microsoft Office Suite and Adobe Acrobat

Our Benefits
We encourage you to make your well-being a priority. It's important and so are you. Learn more about how we care at CSL.

About CSL
CSL is a leading global biotechnology company with a dynamic portfolio of life-saving medicines, including those that treat haemophilia and immune deficiencies, as well as vaccines to prevent influenza. Since our start in 1916, we have been driven by our promise to save lives through innovation. Learn more about CSL.

We want CSL to reflect the world around us
At CSL, Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy, we are able to better understand and connect with our patients and donors, foster strong relationships with our stakeholders, and sustain a diverse workforce that will move our company and industry into the future. Learn more Inclusion and Belonging | CSL

Do work that matters at CSL