Medical Administration Officer

Job Description:

• Role title: Medical Administration Officer
• Role type: Permanent Full-Time
• Role grade: Administration Officer Level 5, Year 1-2
• Department and location: Medicine Stream and Heart & Lung Stream, St Vincent's Hospital, Darlinghurst
• Salary: $76,125.73-$77, super + salary packaging

Better and fairer care. Always.
We are St Vincent's Health Australia, Australia's largest not-for-profit provider of health and aged care services.

Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs.

About The Role

• MultiStream Impact: Provide essential administrative support across both the Medicine and Heart & Lung management teams, helping them stay on track and achieve their goals.
• Varied Responsibilities: From diary management and agenda preparation to filing, scanning, and minute-taking, this role will keep you engaged with diverse tasks every day.
• Problem Solver: With a proactive approach, you'll anticipate issues, escalate concerns, and ensure smooth, efficient operations for both streams.
• Organizational Pro: You'll be a key player in maintaining the day-to-day flow of both teams, managing multiple priorities and tasks with ease and precision.
• Collaborative Work Environment: Work closely with both management teams, contributing to the success of high-priority projects and ensuring smooth communication across streams.

About You

• Health Services Expertise: Relevant qualifications or experience in Health Service Management or Administration, with a solid understanding of medical administration tasks.
• Experience in Fast-Paced Environments: Proven ability to thrive in a busy medical administration team, supporting managers with day-to-day operations and workload management.
• Proactive & Organized: Skilled at managing your own workload, staying ahead of tasks, and assisting teammates as needed to ensure efficiency.
• Strong Communication: Excellent communicator, capable of coordinating effectively within a team and ensuring smooth workflow across departments.
• Attention to Detail: Exceptional accuracy in managing administrative duties, ensuring all tasks are completed with precision and care.

Why work at St Vincent's?

• Join us on our mission to provide care to all, including the most at-risk people in our community
• Discounted access to many gyms for you and your family with Fitness Passport
• Access to discounted private health insurance with Medibank
• Access to a government salary sacrifice program. Make a proportion of your salary tax-free
• Committed to financial support for educational development, scholarship programs, paid study leave

About The Hospital
In this role you will be based at St Vincent's hospital, Darlinghurst.

• A busy inner-city hospital in a beautiful location
• Surrounded by great cafes, galleries and theatres, parks, nightlife, and nearby glorious beaches
• A place of expert clinical care for at-risk people
• Closely partnered with universities & affiliated research institutes, many of which are located on-campus
• Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services, and correctional health

Sponsorship / work rights for Australia
Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Pre-employment checks
Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.

Equal opportunity
We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

How To Apply
The closing date for applications is
21November 2025
Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with each of the requirements listed in the About You section here.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
Respectfully, this role is not open to recruitment agencies.

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.
For further information, visit or get in contact at
View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct