Project Manager and Executive Assistant

7 days ago

North Sydney Council, Australia Aeon Residence Chatswood Pty Ltd Full time $90,000 - $120,000 per year

Key Responsibilities:

1. Property Projects Coordination

  • Lead weekly project management meetings to update senior stakeholders on the status of 5+ active property development projects.
  • Liaise with project managers, consultants, town planners, architects, council representatives, and financial institutions to drive project progress.
  • Manage property-related finances: setting up and renewing loans, refinancing, liaising with banks and lenders, and working with legal counsel on contracts, deeds, and settlements.
  • Coordinate with the accounts team to ensure timely payment of settlements, stamp duties, option fees, and other scheduled outflows.
  • Review and approve property-related invoices to ensure accuracy and relevance.

2. Rental Property Management

  • Coordinate with managing agents to ensure all properties are rented at target prices and maintained in excellent condition.

3. Executive & Administrative Support

  • Organize meetings and manage calendars, appointments, and corporate engagements.
  • Coordinate meetings, events, and professional lunches.
  • Handle miscellaneous executive and personal administration tasks, including insurance claims, fines, and other ad hoc responsibilities.

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