Production Resource Coordinator

Production Resource Coordinator – Ongoing, Full Time (5 days per week)

AFTRS
is a Commonwealth statutory authority, established by the
Australian Film, Television and Radio School Act 1973

.
AFTRS is the national screen and broadcast school. Working hand-in-hand with the screen and broadcast industries, AFTRS is a global centre of excellence that delivers the highest level of screen and broadcast education, training and research across Australia.

As a member of the AFTRS team you will play an important role in celebrating and supporting creativity and storytelling, as well as being part of a School Community that is values-led. We are
values-led
, which means that we strive for
Excellence
; we practice
Courage
; we believe in
Community
; we embrace
Creativity
, and we are
Generous.

We are looking for an enthusiastic Production Resource Coordinator to join our Production & Facilities team.

About the Role

Under the direction of the Head of Production Operations, the Production Resource Coordinator coordinates technical and production support for the Approved Curriculum in the Teaching Divisions, assist in providing administrative support for the Production Operations Division and respond to student and staff resource enquiries.

Key Accountabilities

• Production Support:
  Develop and maintain the Technical and Production Support Schedule for Production Operations according to Teaching & Learning Division requirements. Ensure all support requests are approved in accordance with procedures. Update the Master Schedule to include studio bookings and special events. Draft local procedures as required.
• Query Management:
  Manage and coordinate Production Operations related queries, referring on where appropriate and seeking out information from the relevant teams where necessary prior to responding.
• Stock Management:
  Supervise the collection and return of Unit equipment, ensuring all items remain in good condition, and are available for collection in operational order. Develop Unit Store processes and workflows. Coordinate stocktakes and advise on purchasing requirements for the store.
• External Engagements:
  Under the direction of the Head of Production Operations, manage the engagement and induction of all technical support, administrative support, and production crew, ensuring compliance with current legislation. Oversee and coordinate the work of administrative support, providing on-the-job training where required.
• Process Improvement:
  Identify opportunities for improvement or to add value to processes within Production Operations, discuss with Head of Production Operations and provide considered input.
• Project Coordination:
  Coordinate and project manage specific projects as directed. Working with Head of Production Operations and stakeholders to update and monitor project budgets.
• External Supplier
  Liaise and negotiate with external suppliers and contractors to facilitate the provision of goods and services in support of Production Operations.
• Invoicing:
  Process invoicing for all Production Operations departments when required such as contracts for service, equipment hire, vehicle leasing, consumables and stationary ordering.
• Maintenance Oversight:
  Track and process equipment repairs, and maintenance as approved by Head of Production Operations. Maintain oversight on total expenditure across the Repairs & Maintenance budgets.
• Staff and Student Instruction:
  Instruct students and new staff in use of the room and equipment booking systems and production paperwork when required.
• Fleet Oversight:
  Manage the AFTRS fleet of production vehicles including registration and insuring of new vehicles, bookings, servicing, repairs, accidents, fines, general maintenance, fuel billing reports and dockets. Ensure compliance with statutory and general requirements.
• Divisional Representation:
  Represent the section and the Division where appropriate and required.
• Administrative Support:
  Assist in providing administrative support for the Division and to support the Approved Curriculum in Teaching & Learning Division.
• Safe Working Environments:
  Create and maintain culturally and psychologically safe learning and working environments.
• Other Duties:
  There may be a requirement to undertake tasks outside the scope of the responsibilities listed to support the organisation. AFTRS will engage in a conversation should these tasks arise.

About you – You Have:

1. Industry Knowledge:
   Knowledge of and experience with the film and television industry.
2. Production Experience:
   Experience with film and video production, equipment and facilities.
3. Computer Skills:
   High level of computer skills including experience with spreadsheets and databases.
4. Organisational Skills:
   Demonstrated organisational skills including the ability to set priorities and effectively manage several projects at the same time.
5. Communication Skills:
   Well-developed communication skills including the ability to effectively liaise and negotiate.
6. Teamwork:
   Ability to work effectively within a small, committed team and willingness to assist other staff.
7. Safe Work Environments:
   Experience in fostering culturally and psychologically safe work environments.

Please apply via our Jobs Portal here:

As a creative organisation, we understand the importance of offering flexible working to support your own creativity, wellbeing, and balance. We will genuinely consider applications for job share and part time working. We also support working from home and flexible working hours.

AFTRS is committed to building a richly diverse staff and faculty. AFTRS actively supports and appreciates workplace diversity, First Nations values, and we strongly encourage and welcome applicants from Aboriginal and Torres Strait Islander people, people from a wide range of backgrounds and people with a disability. We are committed to providing reasonable adjustments through our recruitment and selection process. If you require any support or reasonable adjustments during the recruitment process, please email

or call

Please note, the successful applicant will be required to undertake a Working with Children Check.

Salary: AFTRS Level 5 ($79, % super, and excellent benefits.

The closing date for application for the Production Resource Resource Coordinator (PN21) role is 6th October :59pm.

Late applications cannot be accepted.