Administrative Assistant, Property

2 days ago

Sydney, New South Wales, Australia Stanton Hillier Parker Full time $60,000 - $90,000 per year

Step into the fast-paced world of commercial property with a team that's redefining service.

At SHP, we're not your average agency. As a leading alternative in commercial real estate services, we're known for doing things differently—pairing deep property expertise with a people-first mindset. We value clarity, collaboration, and care in everything we do, and we're building a business where people feel genuinely supported and empowered to grow.

We're now on the lookout for a driven and proactive Administrative Assistant to join our Property and Asset Management (PAM) team. If you're ready for your next challenge, this is a chance to gain hands-on experience in a high-performing, values-led environment.

About the Role

Reporting directly to the Head of PAM, you'll play a vital support role, helping the team deliver smooth, seamless service every day. You'll manage diaries, prepare documents, coordinate meetings, maintain internal systems, and support both team operations and client deliverables. There's scope to grow, learn and be involved in exciting initiatives across the business.

Key Responsibilities
  • Act as a trusted first point of contact for the Head of PAM, managing inbox, diary, meetings and occasional travel
  • Collate and prepare agendas, presentations, proposals, submissions and meeting minutes
  • Provide business development support through formatting proposals and assisting with submissions
  • Assist with client fee management including invoicing, portfolio updates, reconciliation and one-off charges, working with Property Managers and Trust Accounting
  • Maintain trackers, upload supplier invoices (utilities/statutory), and lodge expense claims via Cirrus8 and Xero
  • Coordinate onboarding and offboarding logistics in partnership with HR and IT
  • Support payroll processes, commission payments and general HR administration
  • Organise internal team meetings and external appointments, track actions and follow-ups
  • Coordinate contractor administration, monitor supplier invoices and maintain the bank guarantee register
  • Ensure compliance and system set-up for new property appointments in Cirrus8
  • Partner with administrators across SHP to support cross-divisional initiatives and events
What You'll Need to Succeed
  • 2–3 years' experience in administration, office management or coordination
  • Advanced Microsoft Office 365 skills (Word, Excel, PowerPoint, Outlook, SharePoint) and experience with Teams/Zoom
  • Familiarity with Cirrus8, MRI and/or Xero highly regarded (training provided)
  • Exceptional attention to detail with a proactive, organised and solution-focused working style
  • Strong communication skills with the ability to build relationships across teams and with clients
  • Resilient and adaptable, able to manage competing priorities and stay composed under pressure
  • Professional presence with discretion and confidentiality
  • A collaborative, curious nature and eagerness to grow in the property sector
Why SHP?
  • A values-led team that genuinely cares about people, progress, and purpose
  • Opportunity to be part of a growing business that's shaking up the industry with integrity
  • Mentorship from senior leaders and exposure to the full property lifecycle
  • A culture that encourages initiative, learning, and meaningful contributions
  • We work hard, laugh often, and support each other like a true team

Ready to grow with us?

Apply now with your CV and a short cover letter sharing why SHP and this role feel like the right fit for you.

Please note only shortlisted candidates will be contacted.

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