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Administration Assistant

2 weeks ago

Mildura, Victoria, Australia GTS Freight Management Pty Ltd Full time $60,000 - $80,000 per year

GTS Freight Group (GTS), consisting of GTS Freight Management, G1 Logistics and G1 Refrigerated Logistics, is a privately owned, market leader in linehaul transport and logistics solutions, servicing a range of blue-chip companies nationally. The group has a fleet of 120 prime movers, over 450 trailers and 35,000 sqm of warehousing. GTS has a strong reputation in the transport industry due to its focus on customer service, safety and compliance.

We are seeking a Workshop Administration Assistant to join our team at Head Office in Mildura. Reporting to the Fleet and Workshop Managers, this role supports workshop operations through accurate data entry, record keeping and administrative support.

Key responsibilities include:

  • Processing job cards, vehicle bookings and defect reports
  • Printing all workshop invoices for manager approval
  • Reconciling workshop statements and following up on outstanding invoices at month-end
  • Taking toolbox meeting minutes
  • Coordinating eTags for new vehicles and resolving issues with existing tags
  • Assisting with payroll, inventory data entry and correspondence
  • Supporting contractor/visitor inductions, safety records and incident reporting
  • Liaising with external suppliers and internal departments

Gearbox System Management:

  • Updating registration details and maintaining registration certificates
  • Entering tyre records and maintaining tyre sheets
  • Setting up new equipment and maintaining trailer trackers
  • Assisting in booking repairs and services
  • Assisting with ordering fuel for the GTS depot and monitoring fuel levels

About you:

  • Previous experience in administration or reception
  • Strong customer service and communication skills
  • Proficiency in Microsoft Office Suite
  • High attention to detail, professionalism and ability to work independently or in a team
  • Industry experience desirable

This is a fantastic opportunity to join a leading transport and logistics company, where you'll play a key role in ensuring operational efficiency, compliance and customer satisfaction.