Executive Support

3 days ago

Hobart, Tasmania, Australia FindStaff Pty Ltd Full time $60,000 - $80,000 per year

Executive Support Officer

Location: Hobart, Tasmania

Work Type: Full-time, 3 month contract

Closing Date: 17/10/2025

A unique opportunity is available for a highly organised, diplomatic, and proactive professional to provide high-level executive and administrative support for our client.

This is a key role requiring discretion, adaptability, and a strong sense of civic duty. You will be responsible for managing a broad range of engagements, events, and tasks that support the effective and professional operation for our client.

Key Responsibilities

  • Coordinate a complex and dynamic calendar of appointments, briefings, site visits, and official engagements.
  • Prepare and distribute meeting materials, correspondence, presentations, and other supporting documents.
  • Liaise with elected representatives and key stakeholders in accordance with formal protocols.
  • Organise and deliver functions and ceremonial events.
  • Manage travel arrangements, including itineraries for domestic and international travel.
  • Maintain stakeholder contact lists, a gifts register, and records of official engagements.
  • Assist with finance-related tasks such as purchase order preparation, invoice processing, and reconciliation.
  • Ensure supplies of stationery, catering and gifts are ordered and maintained.

About You

You are a motivated and adaptable professional with a strong background in administration and a keen understanding of working in a high-profile, public-facing environment. You thrive under pressure, enjoy balancing multiple priorities, and are comfortable working both independently and collaboratively.

Essential Selection Criteria:

  • Certificate IV or Diploma in Business Management, Public Sector Administration or a similar field.
  • Current Driver Licence.
  • Current Registration to Work with Vulnerable People.
  • Demonstrated experience in providing high-quality administrative support across multiple stakeholders.
  • Advanced digital literacy including word processing, spreadsheets, content management systems, and databases.
  • Strong organisational skills with the ability to adapt to changing priorities and meet tight deadlines.
  • Understanding of the operations of local government or a similar political/public environment.
  • Excellent interpersonal and communication skills.
  • Ability to work cooperatively within a team and contribute to a respectful and values-based workplace.

What's on Offer

  • A rewarding and high-impact role supporting leadership.
  • Opportunities to contribute to major public and ceremonial events.
  • A professional, collaborative work environment focused on excellence and community service.
  • Competitive salary and conditions aligned to the role classification.

Apply Now

If you or anyone you know is interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

Alternatively, you can email your CV directly to or contact me on

Please note - Only shortlisted candidates with full working rights will be contacted.

  • Executive Medical Director

    7 days ago

    Hobart, Tasmania, Australia HAYLO People Full time $296,000 per year

    Work within a dynamic environment and organisation, contributing to the safety and wellbeing of the Tasmanian Community.Access to Salary Packaging, Allowances & Benefits.Attractive Remuneration, Specialist Medical Practitioner, up to $296,000 + super.HAYLO People have partnered exclusively with Ambulance Tasmania in their search for Executive Medical...

  • Executive Services Officer

    4 days ago

    Hobart, Tasmania, Australia Homes Tasmania Full time $60,000 - $80,000 per year

    About us:Homes Tasmania is building homes and creating opportunities for Tasmanians by delivering new social and affordable homes.  We work with a range of agencies and sectors so Tasmanians can benefit from a resilient and diverse housing market that allows them to continue to improve their housing situation and all the opportunities that better housing...

  • Executive Director of Nursing

    7 days ago

    Hobart, Tasmania, Australia Department of Health Full time $198,428 per year

    In this role, you'll have the exciting task of supporting nursing and midwifery strategic initiatives and leading the Project Teams in implementing attraction and retention through our graduate programs and international campaigns. Your expertise will be crucial in developing comprehensive plans, ensuring smooth execution, and maintaining compliance with the...

  • Senior Executive Officer

    2 weeks ago

    Hobart, Tasmania, Australia Department of Treasury and Finance Full time $90,000 - $120,000 per year

    As part of a small and dynamic multi-skilled team, you will provide professional, highly motivated and proactive executive support to the Secretary, ensuring the smooth and efficient operation of the Secretary's office and the Treasury Executive team. You will also provide high level administrative support to the broader Office of the Secretary operations on...

  • Executive Assistant

    5 days ago

    Hobart, Tasmania, Australia McArthur Full time $72,000 - $94,000 per year

    McArthur is seeking an Executive Assistant and Civics Coordinator, to provide administrative services and the coordination of Civic events in the Office of the Lord Mayor.This is a great temporary opportunity until June 30th January 2026 and is in a fantastic location walking distance from the Dock. The position offers full time hours, is immediately...

  • Executive Medical Director, Hepatology

    1 week ago

    Hobart, Tasmania, Australia GSK Full time $200,000 - $250,000 per year

    Site Name: USA - Massachusetts - Cambridge, GSK HQ, UK - Hertfordshire - Stevenage, USA - Pennsylvania - Upper ProvidencePosted Date: Sep GSK is seeking a highly skilled and experienced Executive Medical Director to lead an exciting and expanding Hepatology program, advancing an asset through late-stage development while exploring opportunities for...

  • Executive Director of Nursing and Midwifery

    5 days ago

    Hobart, Tasmania, Australia Department of Health, Tasmania Full time $198,428 per year

    The OrganisationHospitals South, part of the Tasmanian Health Service, delivers acute, sub-acute and community health services to the state's southern region. The Royal Hobart Hospital is Tasmania's principal referral and teaching hospital, providing a full range of tertiary services. As the largest and most complex health service in the state, Hospitals...

  • Non Executive Director

    2 weeks ago

    Hobart, Tasmania, Australia Southern Waste Solutions Full time $90,000 - $120,000 per year

    Southern Waste Solutions (SWS) is the business and trading arm of the Copping Refuse Disposal Site Joint Authority (the Authority). It aims to provide best-practice, environmentally-sound waste management and disposal services to meet increasing community standards and expectations.SWS is focussed on growth and has an ambitious long-term strategy to optimise...

  • Policy and Project Support Officer

    2 weeks ago

    Hobart, Tasmania, Australia Department of Health, Tasmania Full time $81,915 - $96,463 per year

    The Team:Working with a team of highly skilled administrative staff and clinicians within the Department of Health (DoH) Tasmania, the Clinical Quality, Regulation and Accreditation (CQRA) Group consolidates the provision of specialist advice to the Secretary and portfolio Ministers on clinical governance, quality improvement, licencing, regulation and...

  • Deputy Secretary Corporate, Strategy and Governance

    2 weeks ago

    Hobart, Tasmania, Australia Department of Justice Full time $120,000 - $250,000 per year

    We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of...