Administration Support Officer

5 days ago

Sydney, New South Wales, Australia DP World Full time $60,000 - $90,000 per year

Job Description
About the Role
We're seeking a proactive and detail-oriented Terminal Support Officer to deliver high-level administrative support across key operational and engineering functions. This position plays a vital role in coordinating day-to-day processes, document control, procurement, reporting, and terminal-related projects.

Your ability to manage competing priorities, adapt to fast-paced operations, and build strong stakeholder relationships will be critical to your success. Join a high-performing, collaborative team and help keep trade moving efficiently across global networks.

Key Accountabilities

  • Perform administrative duties including document control, record keeping, scanning, and courier coordination.
  • Create and manage purchase requisitions and orders in Oracle and Maximo systems.
  • Assist with the onboarding of new hires, arranging site access, PPE, and workstations.
  • Maintain SharePoint document control and generate reports using Excel and Visio.
  • Support key leaders with site visit coordination, stakeholder communications, and event logistics.
  • Contribute to engineering and operations reporting, including daily KPIs and monthly submissions.
  • Support safety, HR, engineering, and operational teams in project documentation and compliance.
  • Uphold strong customer service standards across internal and external stakeholder interactions.

Qualifications, Skills And Experience

  • Minimum 1-2 years' experience in an administrative support or terminal operations role (preferred).
  • Strong Microsoft Office skills with demonstrated Excel, Outlook, and Visio proficiency.
  • Experience with CMMS (e.g., Maximo) and procurement platforms (e.g., Oracle) highly regarded.
  • Ability to prepare reports, manage workflows, and maintain accurate documentation.
  • Knowledge of purchasing, receiving, and invoicing processes.
  • Well-developed verbal and written communication with a customer service focus.
  • Proven ability to multitask and prioritise in a fast-paced environment.
  • Familiarity with port or heavy industry operations is desirable.

About DP World
DP World is reshaping the future of global trade to improve lives everywhere. Operating across six continents with a team of over 115,000 employees, we combine global infrastructure and local expertise to deliver seamless supply chain solutions. From Ports and Terminals to Marine Services, Logistics and Technology, we leverage innovation to create better ways to trade, minimising disruptions from the factory floor to the customer's door.

In Asia Pacific, DP World employs over 15,000 people across 22 geographies. We operate 17 ports and terminals, complemented by a comprehensive suite of end-to-end supply chain solutions - to connect the region to the rest of the world.

WE MAKE TRADE FLOW
Disclaimer
There may be fraudulent job offers and recruitment schemes on social media and job boards or communicated by unsolicited emails. DP World will never request any payment or sensitive financial information from job applicants. To explore genuine career opportunities with DP World, please apply only through our official careers page or trusted platforms like LinkedIn, where we are a verified employer.
About Us
DP World Australia is the country's leading container terminal operator. We have a dedicated and professional team of over 1800 people who operate our container terminals in Sydney, Melbourne, Brisbane and Fremantle. Our customer-centric approach drives us to constantly invest in our employees, terminal infrastructure and facilities to provide superior quality services to our valued customers.

DP World Australia is part of the DP World global group of companies, which ranks as one of the largest stevedoring businesses globally with 53,220 employees from 131 different nationalities, across 128 Business Units in 60 different countries.

To find out more about DP World Australia, visit our website

Sydney Terminal
Our Sydney Terminal is located in Botany Bay in Sydney's south east and is one of Australia's largest container seaport operations. Fitted out with state-of-the-art container handling equipment, computerised control systems and extensive reefer facilities, the Terminal is a dynamic 7 day, 24 hour operation. The port environment offers variety and represents an outstanding opportunity to grow as a professional in Australia's Logistics and Supply Chain Industry.

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