junior office administrator

An exciting opportunity to work with a highly regarded engineering consultancy

Industry benchmarked salary package

6-Month Part-time Opportunity | Brisbane Location

Northrop Consulting Engineers is an employee-owned, multi-discipline consultancy that has been established for over 45 years. We have an open management structure that embodies a diverse, inclusive and flexible workforce for all our employees.

We currently employ over 500 staff across nine offices in NSW, ACT, QLD, and VIC. We are essentially a people business that grows by creating opportunities for our people to help build the business and their career. When you join Northrop, you join a company that will support you to excel both professionally and personally.

We're looking for a proactive Junior Office Administrator to be the go-to support for our Brisbane office. This role will be on a part-time basis for a 6-month fixed-term contract.

You'll own the day-to-day running of the office—front-of-house, operations and project support—while staying connected with our wider Business Support team.

This is a fast-paced, client-facing role where no two days look the same. You'll work with everyone from engineers and project managers to senior leadership, keeping things running smoothly and making our office a great place to work.

Be the welcoming face of our office—manage reception, calls, inbox and client visits

Coordinate meetings, catering and travel; keep spaces and supplies in top shape

Provide engineering & project support: proposals, tenders, reports and project records

Liaise with our central Accounts team on invoicing, receipting and client billing queries

Assist with onboarding/offboarding, team events and internal initiatives

Contribute to continuous improvement in our Business Support systems and processes

Champion WHS by maintaining a safe, tidy workplace

You will have access to many opportunities within Northrop and with our support we will help you to develop your career and make it happen. Applications are sought from candidates who meet the following attributes:

Proficient computer skills.

Strong Excel and Word experience.

Working as a team.

Ability to work under pressure, prioritise work and meet deadlines.

Professional personal presentation.

Demonstrate professionalism and objectivity in all work matters.

Strong accountability and reliability.

Ensure that all requirements and commitments are met in accordance with procedures.

High attention to detail.

Strong interpersonal and relationship-building skills

Excellent written and verbal communication and a polished phone manner

Initiative and great time-management—you thrive when working both independently and with remote teammates

A positive, solutions-focused mindset and the professionalism to handle sensitive information

We practice flexible working and are open to discussions about what that means for you: Flexible working hours, hybrid work environment etc.

Benchmarked salary package with annual salary reviews.

Free EAP, Health and Wellbeing seminars.

Alternative public holidays.

Paid parental leave (primary carer, maternity and partner leave).

Salary income protection insurance.

Respectful, supportive and collaborative culture.

We Empower: Mentoring programs, internal and external training and monthly career development/one-on-ones.

At Northrop we understand that the key to success is our people. Together we are creating a workplace that values an inclusive culture. We are proud of our family feel and collaborative working environment.

Benchmarked salary package with annual salary reviews.

Paid parental leave (primary carer, maternity and partner leave).

Salary income protection insurance.

We offer alternative public holiday leave for those needing to substitute another day for a public holiday to celebrate a religious belief, etc.

Respectful, supportive and collaborative culture.

We Empower: Mentoring programs, internal and external training and monthly career development/one-on-ones.

It is essential that you have demonstrated experience as a Sustainability Consultant in the built environment consulting field, including project management, building sustainability design and delivery of ESD projects.

Relevant tertiary qualifications in Sustainability or Engineering.

ESD Strategy development and design thinking is essential.

Green Building Consulting and Certification Experience - As Built and Buildings are essential

NCC Section J Compliance DTS and JV3 Modelling is essential

Modelling Experience across GHGE, Daylight, NatHERS, BASIX, Passivehaus, Parametric and LCA. NABERS Energy and Water modelling would be desirable.

Strong working knowledge of other sustainability rating tools, including the WELL Standard and the Living Building Challenge (LBC) frameworks.

Experience with Life Cycle Assessments (LCA) using E-tool or equivalent software is desirable. IES/Design Builder experience is desirable.

Job Management Skills are essential: Project Planning, good level of communication and being able to articulate complex solutions.

Client Management and consulting experience is essential, being able to demonstrate good client side thinking.

Business development and proposals experience is essential: Proposal writing, client pursuits and nurturing.

To apply for this role, please submit a comprehensive resume as well as a brief covering letter

Northrop is an equal opportunity employer.