Junior Office Assistant

Why start at Forvis Mazars?
 

A globally integrated audit, tax and advisory firm, Forvis Mazars has offices in over 100 countries and territories - and we're continuing to grow here in Australia. We're big enough to work with world-class clients across many different sectors, which means you could gain diverse experience right across the globe. And we're just the right size to support your learning and development in a personal way - and make sure your contributions never go unnoticed.

We carefully select our individuals to bring to the team and invest in making you the best you can be. So much is possible at Forvis Mazars.     

Position Summary:
 

The Junior Administration Assistant supports the daily operations of an office by performing a variety of office and clerical tasks. This role is essential for maintaining an organised, efficient, and productive office environment. The Junior Administration Assistant is responsible for assisting staff, managing office communications, and ensuring that the office runs smoothly.

Roles and responsibilities

About the job
:

• Provision of support to Reception by answering incoming phone calls, taking messages, answering queries, welcoming guests. Maintaining a professional and welcoming demeanour when dealing with internal and external stakeholders.

• General administrative duties necessary for the smooth operation of the office, including but not limited to:

• Upkeep of kitchens.

• Meeting rooms to be always kept clean and tidy.

• Reception cover.

• Preparing and fulfilling tea and coffee orders

• Stationery areas are filled up.

• Stationery room - unpacking and checking of invoices.

• Paper is in printers and toner cartridges packed up and organised for collection.

• Fridges kept tidy and clean.

• Office Clean Up

• Furniture moving and assembly.

• Key register

• General filing

• Providing administrative cover elsewhere when required

• The updating and maintenance of physical and electronic filing within various software platforms.

• Postage of mail daily and operating the franking machine.
• To collect and deliver documents from Clients.
• To help with the setup of Internal and External events.
• Credit card reconciliations for all business services corporate cards.

About you
:

• This would be an ideal role for someone looking to start their career within an office environment.
• A desire to progress in a career within the professional services focusing on client service.
• Strong attention to detail and accuracy of work
• Flexibility to perform different and varied tasks.
• The ability to work under pressure and effectively manage time and prioritisation of tasks.
• Motivated to work as part of a team in addition to completing individual regular tasks.
• Strong problem-solving skills
• Excellent interpersonal skills, including the ability to consult with peers.
• Extensive experience with Microsoft Suite

Why join us
?

For those who appreciate culture as much as commercial success, Forvis Mazars is the smart choice. It's a place where you'll be challenged to find unexpected solutions. Where you'll gain experience with small and large clients across many different sectors. And where you can be confident, your team always supports you.   

Everyone who joins Forvis Mazars is valued for the individual qualities they bring to the team. At Forvis Mazars, so much is possible.   

We believe that Forvis Mazarians should be rewarded for their work, so we offer a range of financial and non-financial benefits to support and reward our people.  At our Brisbane location, you can expect the following:   

• Well-being program
• Staff Incentive plan
• Volunteering day
• Flu vaccinations
• Learning and development programs
• Social club activities and community events
• Study assistance (financial support & study leave)
• Flexible working
• Employee referral rewards
• Employee assistance program
• Parental leave payment

At Forvis Mazars, we nurture an inclusive environment and encompass diversity in all forms. Successful applicants will receive consideration for employment irrespective of their background, experience, identity, age, gender or ability.   

All applicants must be either an Australian Citizen, New Zealand Citizen, or Australian Permanent Resident or hold a current valid Australian working visa with full working rights. You may be required to provide evidence at the time of application.   

Forvis Mazars does, from time to time, seek assistance from external recruitment agencies with whom we have strong relationships; however, we are only considering direct applications for this role.   

Please visit our Careers website for more information