Finance Support Officer

About Us

Flight Training Adelaide Queensland (FTAQ) is one of the leading Registered Training Organisation's in aviation in the southern hemisphere. We provide world class aviation training solutions to students from Australia and internationally.

FTAQ specialises in delivering to the highest standard, ab-initio pilot training for the airline industry. FTAQ has a long term contract to provide pilot training for the QANTAS pilot training academy. We have a modern and well-equipped campus, just outside the rural city of Toowoomba in South Queensland. The current flying fleet comprises of Diamond DA40 and DA42 aircraft.

Position Overview

The Finance Support Officer provides essential support to the Finance team, with a focus on accurate and timely processing of accounts payable, accounts receivable, and payroll. The role supports the Financial Controller (FC) to ensure compliance with company policies, procedures, and relevant legislation, contributing to effective financial operations and organizational performance.

Key Responsibilities

Accounts Payable

• Process supplier invoices, purchase orders, and credit notes in a timely and accurate manner.

• Prepare and process weekly and monthly payment runs.

• Maintain supplier records and respond to queries promptly.

• Reconcile supplier statements and resolve discrepancies.

• Ensure compliance with internal controls and approval processes.

Accounts Receivable

• Prepare and issue customer invoices in line with contracts and services delivered.

• Monitor debtor accounts, follow up overdue payments, and manage credit control processes.

• Reconcile customer accounts and resolve discrepancies.

• Assist with cash flow forecasting through accurate receipting and reporting of debtor balances.

Payroll

• Maintain payroll records for all employees, including new starters, terminations, and variations.

• Process payroll on a fortnightly basis, ensuring compliance with relevant awards, agreements, and legislation.

• Administer superannuation, leave entitlements, PAYG, and other statutory obligations.

• Reconcile payroll reports, prepare Single Touch Payroll (STP) submissions, and respond to employee payroll queries.

General Finance Support

• Assist with month-end and year-end processes, including reconciliations and reporting.

• Support internal and external audit requirements.

• Contribute to process improvement initiatives within the Finance team.

• Prepare student close-out calculations and assist FC with refunds, invoicing and related enquiries

• Perform other finance-related tasks as directed by the Finance Manager.

Key Selection Criteria

Qualifications & Experience

• Certificate or Diploma in Accounting, Finance, or related discipline (desirable).

• Experience in any of accounts payable, accounts receivable, and payroll functions.

• Familiarity with account systems (NetSuite and Employment Hero well regarded).

• Knowledge of Australian payroll legislation and statutory reporting requirements (desirable).

• Working knowledge of Excel and MS Office 365.

Skills & Attributes

• High attention to detail with strong numerical accuracy.

• Excellent time management and organizational skills.

• Strong interpersonal and communication skills for liaising with internal and external stakeholders.

• Ability to work independently and as part of a team.

• Commitment to confidentiality and data integrity.

Performance Measures

• Timely and accurate processing of financial transactions.

• Low error rates in accounts and payroll processing.

• Positive stakeholder feedback on responsiveness and support.

• Compliance with legislation, company policy, and audit requirements.

• Contribution to efficiency improvements within finance processes.

Come for the Job, stay for the lifestyle.

We offer:

• Commitment to safety and team development
• Supportive culture
• Discounted chef prepared meals during set times at the campus dining hall
• Free car parking

Location

There is no scheduled bus service to the FTAQ campus and only a limited bus service that stops at Wellcamp Airport. The location of FTAQ campus from Wellcamp Airport is 3.7 km if walking.

Free parking is available on campus, near the workplace, therefore, this role will suit someone who has access to private transport due to limited access of public transport.

How to apply

Please note that applicants must have the right to work in Australia and only shortlisted candidates will be contacted.

Please apply for this job through the SEEK website.

The closing date for this role is Thursday 1st October 2025. However, we reserve the right to progress or confirm applicants prior to the closing date.

Successful applicants will be subject to relevant pre-employment checks, which may include a National Police Check and/or a Working with Children Check. Only people who are eligible to work in Australia may apply for this position.

If you have not received a response from FTAQ before the closing date expires, you have been unsuccessful in your application.