Portfolio Coordinator

Position:

Organisation Unit:

Location:

Tenure:

Closing:

Synopsis:

• Classification 5 - $99,022 -$111,457 + superannuation
• Permanent ongoing role
• Ensure smooth end-to-end delivery of project reporting.

About the Role

We are seeking a motivated individual to step into a Portfolio Coordinator role within our Enterprise Planning and Insights branch. In this role, you will provide administrative oversight and support to the Delivery Office Lead in the end-to-end delivery of key product and project reporting. You will play a crucial part in managing all organisational reporting duties for the Enterprise Technology Services Portfolio, ensuring timely and accurate delivery of key reporting and risk assessments.

You will

• Manage project reporting, performance dashboards, resourcing, scheduling, and financials for the entire project portfolio, ensuring governance and internal standards are met.
• Coordinate and deliver organisational reporting on risk, financial data, and people metrics to senior leadership and stakeholders.
• Contribute to the development and maintenance of systems, frameworks, and protocols for managing the portfolio of technology commitments.
• Assist with Technology Engagement Requests, communication plan coordination, and administrative practice management.
• Drive continuous improvement initiatives in ePMO policies, tools, templates, and agile adoption, including developing resources for branch reporting and participating in knowledge sharing.

To view full position description, please see attached document on job application page in "Position Information".

Why join Team Melbourne?

Located on the traditional lands of the Bunurong Boon Wurrung and Wurundjeri Woi-wurrung peoples of the Kulin Nation, Melbourne is globally recognised as one of the most liveable, diverse, and dynamic cities.

At the heart of it all is the City of Melbourne – a passionate, purpose-driven organisation where your work truly matters. As part of Team Melbourne, you'll help deliver what's most important to the people who live, work, study, visit and invest in our great city.

We're proud champions of diversity, committed to continuous improvement, and driven by a shared vision for a vibrant and sustainable future.

This is more than just a role – it's your chance to make a real impact, contribute to something bigger, and shape Melbourne's future alongside a collaborative and forward-thinking team.

About you

What your experience might look like

• Tertiary qualification in business administration/project management or equivalent experience in program coordination.
• Certification in Project Management/Administration with practical knowledge of project management tools and phases.
• Experience in a large IT PMO and business transformation projects.
• Proficiency in Microsoft Office Suite, MS Project Online, SharePoint, Project Server, and Visio.
• Experience in agile delivery and developing project artefacts in an agile environment.
• Strong organisational skills with the ability to manage competing deadlines under pressure.
• Excellent analytical, problem-solving, and project evaluation skills.
• Strong communication skills with the ability to build productive relationships with diverse stakeholders.

Benefits of working with us

Attractive remuneration & benefits: Excellent pay package with a range of exciting benefits. Flexible working, study assistance & other great corporate discounts.

Excellent leave entitlements: Enjoy up to 20 weeks of fully paid parental leave for primary carers, in addition to the government-funded parental leave, with no waiting period to access. Part-time equivalents are also available for added flexibility.

Career progression: Career development support and opportunities to learn new skills within a creative and exciting environment.

Work-life balance and hybrid working: We support flexible hours, alternative work arrangements (like ADOs), and hybrid work-from-home options.

How to apply

We'd love to hear how you can make an impact in this role As part of your application, you will be required to:

• Attach your updated resume
• Include a cover letter (max one page) outlining your relevant experience and why you're a great fit for this role.

Submit your application no later than 11:45pm on 24th August 2025.

**Please note direct applications via email will not be considered, all applications must be submitted formally through our portal.**

City fo Melbourne reserve the right to close the advert earlier than the specified date should a suitable candidate be found, so don't wait to apply

A few important things to note – don't miss out

We are a child safe organisation. The City of Melbourne has a zero tolerance for child abuse. All employees undergo thorough safety screening, including a Police Check and, for most roles, a Working with Children Check.

Need more info?

Refer to the position description below or contact Joe Daniel – Head of ePMO via email at

Inclusion matters

We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from all cultural and linguistic backgrounds, people with disabilities, LGBTIQA+ individuals, and people of all ages and faith backgrounds.

We provide reasonable adjustments throughout the recruitment process to support all applicants. If you require any adjustments, please let us know via the application prompts or inform our Careers team if you're contacted for an interview.