Coordinator, Career and Internships

Your Role:

As a Career & Internship Program (CIP) Coordinator, this position is responsible for coordinating and facilitating career development programming for international students. This includes fostering relationships with local organizations, ensuring the smooth operation of CIP offerings, which may include the Global Internship Program, Global Business Consulting Program and Community-Engaged Global Learning course, and coaching students through their professional development journey. As well as the work you undertake locally, you will collaborate closely with the global CIP team to ensure a high-quality, professional, and educational experience for all students.

What You'll Do:

• Internship Coordination:
  • Collaborate with local and global CIP colleagues to advise and support CIP students throughout all phases of the student journey.
  • Facilitate experiential placements by matching students with appropriate host organisations, based on experience (academic and personal), interests, and goals.
  • Oversee student progress, providing ongoing support and mentorship to help them consider their learning objectives for the program and achieve personal and professional development. 
  • Support on-site management in evaluating and assessing the effectiveness of CIP programs and making improvements where necessary.
• Employer Relations & Business Development:
  • Utilise business development techniques, including but not limited to, lead generation, networking in the local community and portfolio growth to build and develop our partnership database, ensuring we have a diverse range of opportunities.
  • Establish and maintain strong relationships with local host organisations.
  • Advise and assist host companies in understanding their role and responsibilities when partnering with CEA CAPA on a CIP program. 
  • Ensure that host organisations are supported throughout the partnership to provide a productive experience. 
  • Evaluate and assess the effectiveness of host organisation partnerships, making improvements where necessary.
• Student Support:
  • Conduct student orientations and assist with the design and delivery of career development workshops and presentations as needed.
  • Monitor and evaluate student experiences and provide support and advice to students on career development & professional skills.
  • Engage with and manage stakeholder relationships throughout the program. 
  • Be part of the local emergency management and response team, holding the Sydney emergency phone on a rotation basis, responding to student emergencies.
• Administrative and Operational Support:
  • Maintain accurate databases of host organisations, student placements, and evaluations.
  • Utilise program data to create program reports and provide feedback to internal colleagues and external stakeholders.
  • Collaborate with Academic teams & faculty to support the successful running of experiential courses.
  • Participate in CEA CAPA events such as student arrival and departure activities and other social or professional events.
  • Support the organization in providing program overviews and site visits to visiting institutions.
  • Custom program management, taking the lead on managing specific programs at peak times of the year.
• Global Team Collaboration:
  • Work closely with international colleagues, teams and CIP Leadership to ensure program alignment and consistency across multiple locations.
  • Contribute to the design, development and implementation of projects and best practices across the global CIP community

What Makes a Great Candidate:

• Education:
  • Bachelor's degree or equivalent experience in a related field.
  • Additional qualifications or experience in talent acquisition, internship coordination, or student support is a plus.
• Desirable Experience:
  • First-hand experience with study abroad programs or working with international students.
  • Experience in professional development, internship coordination, or higher education settings.
  • Knowledge of U.S. higher education systems and employability skills for undergraduates.
• Languages:
  • Fluent in English (both written and spoken). 
  • Knowledge of languages other than English an advantage.

Person Specification:

• Communication: Strong verbal and written communication skills, with the ability to interact effectively with students, colleagues, and external partners.
• Interpersonal Skills: Ability to build and maintain professional relationships with a variety of stakeholders.
• Problem Solving: A creative and flexible approach to addressing challenges, both anticipated and unforeseen.
• Project and Time Management: Strong ability to organize complex workstreams, prioritize effectively, and deliver on deadlines—individually and in collaboration with cross-functional teams—even when circumstances evolve quickly. 
• Teamwork: Ability to work both independently and collaboratively with teams locally and globally.
• Empathy and Support: Strong sense of empathy and commitment to student welfare, with a professional but approachable demeanour.

We believe great talent comes in many forms and encourage individuals from diverse backgrounds and experiences to apply. If you do not meet all the listed qualifications but feel you would be a strong fit for this role, we invite you to apply and share why you would be an excellent addition to our team. We are committed to creating an inclusive and welcoming environment for all applicants.

Additional Position Information:

• Flexibility to attend networking and student events, including occasional evening or weekend commitments.
• Occasional on-call duties outside of office hours.
• Legal right to work in Australia is mandatory.

Who We Are: 

CEA CAPA is a premier provider of transformative international education experiences, committed to empowering students to become thoughtful and thriving leaders through living and learning abroad. With a presence in 62 cities across 22 countries in Europe, Latin America, Asia, and Australia, we offer comprehensive study abroad and career readiness programs that integrate academic excellence and cultural immersion. Our global footprint includes 11 international study centers, and we proudly support over 10,000 students annually in partnership with more than 375 U.S. universities and over 50 international institutions. CEA CAPA is in a dynamic phase of growth and is powered by a global team of nearly 700 professionals who are deeply mission-driven and committed to creating inclusive, supportive and enriching environments that help students grow academically, personally and professionally. 

Our commitment to creating a sense of belonging means we welcome individuals of all abilities, ages, citizenships, educations, ethnicities, family statuses, gender identities, genders, genetic information, languages, marital status, military experiences, political views, pregnancy, races, religions, sexes, sexual orientations, socioeconomic statuses, and work experiences and therefore we encourage applicants from diverse lived experiences to apply.   

Note: This role profile is intended to provide an overview of the key responsibilities and qualifications for the position. It is not exhaustive, and the role holder may be required to undertake additional tasks and duties, as necessary and in line with evolving business needs. Any proposed permanent modifications to this role profile will be made in consultation with role incumbents, and relevant stakeholders in accordance with applicable policies and legislative requirements.