Document Controller/Construction Administrator

2 days ago

Victoria Park, Australia Comply HQ Pty Ltd Full time $50,000 - $70,000 per year
Position Overview:

Join the dynamic team at Comply HQ, located in Victoria Park, and take on the role of Document Controller/Construction Administrator

We are seeking a Document Controller/Construction Administration professional to join our team. This entry-level position offers an excellent opportunity to build a career in the construction industry while developing essential project coordination and document management skills.

As a pivotal member of our Project Management Team, you'll embark on an exciting journey supporting major construction projects and refurbishments within the Defence sector.

Key Responsibilities:

Focusing on the key documentation for project start-ups & hand overs

  • Establish and maintain project filing systems, both digital and physical, ensuring all documentation is properly organised and readily accessible
  • Process, distribute, and track all project-related documents including drawings, specifications, submittals, RFIs, change orders, and correspondence
  • Assist with the compilation of project closeout documentation including as-built drawings, warranties, and operation manuals
  • Manage document version control and ensure all team members are working from current revisions
  • Maintain document registers and logs to track document status and workflow
  • Scan, file, and archive project documents in accordance with company standards and project requirements
  • Serve as a point of contact for document-related inquiries from project team members, subcontractors, and consultants
  • Coordinate with project managers, site supervisors, and design teams to ensure documentation requirements are met
  • Follow up on outstanding submittals, approvals, and documentation
  • Support quality control processes by ensuring document accuracy and completeness
Requirements:

  • Required:

  • High school diploma or equivalent; associate's degree or diploma in construction management, business administration, or related field preferred

  • Strong organisational skills with exceptional attention to detail
  • Proficiency in Microsoft Office Suite, particularly Excel and Word
  • Excellent written and verbal communication skills
  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
  • Self-motivated with a proactive approach to problem-solving
  • Strong ability with Microsoft Office Suite including Word, and Excel to achieve success
  • Impeccable verbal and written communication skills
  • Organisational skill to run with multiple projects
  • (Desirable) Ability to Produce Environmental Management Plans (EMP) for construction
  • Australia citizenship and ability to obtain Security Clearance

Preferred:

  • Previous experience in construction, architecture, or engineering office environment (internships or co-op experience welcome)
  • Familiarity with construction terminology and document types
  • Experience with document management software or project management platforms
  • Knowledge of PDF management software such as Adobe Acrobat or Bluebeam

  • Document Controller

    1 week ago

    Sydney Olympic Park, Australia West Region Delivery Team Full time

    Tier 1 constructor - 10 year program - Design, construction, maintenance and facility management services - Major infrastructure projects in Sydney’s western region - Sydney Olympic Park Location **The Opportunity** Fantastic opportunity for experienced **Document & Systems Controller** to be part of the West Region Delivery Team, working on critical...

  • Document Controller

    7 days ago

    Osborne Park, Australia Mineral Resources Full time

    Osborne Park, WA, Australia, 6017- Fixed TermMinRes is a top 50ASX mining services company with a strong pipeline of projects that will drive unprecedented growth over the next five years. Our people are the foundation of our success, and we offer attractive salaries and benefits, opportunities for career advancement and world-class workspaces designed for...

  • Document Controller

    4 days ago

    Osborne Park, Australia Mineral Resources Full time

    Osborne Park, WA, Australia, 6017- Full TimeMinRes is a top 50 ASX mining services company with a strong pipeline of projects that will drive unprecedented growth over the next five years. Our people are the foundation of our success, and we offer attractive salaries and benefits, opportunities for career advancement and world-class workspaces designed for...

  • Document Controller

    2 days ago

    Ferryden Park, South Australia LAI Group Full time $60,000 - $90,000 per year

    The CompanyLAI Group is one of Australia's largest switchboards and switchrooms manufacturers. With over 115 years of combined experience, we are a leader in the design and manufacture of custom switchboards and switchrooms in Australia.As a result of continuous national growth, LAI Group is seeking a Document Controller to join our team at our head office...

  • Document & Systems Controller

    4 days ago

    Sydney Olympic Park, Australia West Region Delivery Team Full time

    Tier 1 constructor - 10 year program - Design, construction, maintenance and facility management services - Major infrastructure projects in Sydney’s western region - Sydney Olympic Park Location **The Opportunity** Fantastic opportunity for experienced **Document & Systems Controller** to be part of the West Region Delivery Team, working on critical...

  • Construction administration

    2 weeks ago

    Catani, Victoria, Australia Second2None constructions Full time

    ```htmlAbout the role This is a part-time construction administration role within Second2None Constructions' office in Catani, VIC 3981. As a Construction Administrator, you will play a crucial supporting role, providing administrative assistance to ensure the smooth operation of ongoing construction projects.This position requires 10-15 hours per week.What...

  • Document Controller

    2 weeks ago

    Wetherill Park, Australia Weir Group Full time

    Document Controller Weir Minerals Wetherill Park Onsite/Hybrid Purpose of Role: Reporting to the Project and Contract Manager you will be responsible for the overall Document Control function from hand over to completion of equipment order projects. You will support Project Managers with preparation, maintenance and control of Contracts File System and...

  • Lead Document Controller

    1 week ago

    Kensington Park, South Australia Baker Hughes Full time $120,000 - $140,000 per year

    Are you an experienced Document Controller seeking your next role? Would you like to work for a world-leading energy technology business? Join our Subsea Production Systems teamWe devise smarter systems to control and monitor oil and gas extraction. Innovating in the energy industry, our subsea and surface pressure capabilities are industry-leading. We...

  • Construction Administrator

    2 weeks ago

    Holland Park West, Queensland, Australia W3Global Full time $60,000 - $80,000 per year

    THE ROLEAs an integral part of the team this role will vary from day to day, working with clients and the wider team. Utilising your past construction and client service experience you will work with clients between contract signing and commencing construction on site. We work in a relaxed, fun environment where everyone supports each other to get the job...

  • Cost Controller

    2 weeks ago

    Sale, Victoria, Australia Gransolar Group Full time

    About UsGransolar Group is a vertically integrated company specialising in solar photovoltaic energy and battery storage systems. With 17 years of experience in the solar PV industry, we operate across the entire value chain of renewable energy projects. Our strategy focuses on developing, constructing, and operating a balanced portfolio of large-scale solar...