Document Controller

The Company

LAI Group is one of Australia's largest switchboards and switchrooms manufacturers. With over 115 years of combined experience, we are a leader in the design and manufacture of custom switchboards and switchrooms in Australia.

As a result of continuous national growth, LAI Group is seeking a Document Controller to join our team at our head office in Adelaide (Ferryden park) within our Project Delivery department. We would like team members who are excited about the opportunity to build a stable, rewarding, and lucrative career with us.

Schedule

Full-time

A 38-hour week (Monday – Friday + reasonable overtime).

Salary (Negotiable - Experience, knowledge, and ability will be taken into consideration).

The Position

LAI Group are looking for a document controller with at least 2+ years experience in managing document control processes, providing administrative assistance, and using any electronic document management system (EDMS) such as Aconex, BIM 360, TeamBinder, particularly in the engineering/construction and/or manufacturing industry. This position presents a fantastic opportunity for a driven individual looking for a dynamic position within a developing and ambitious business with a distinctive service offering.

As a Document Controller, you'll have the chance to work on multidisciplinary projects throughout Australia while maintaining an exceptional level of quality, organisation, coordination, and communication skills.

If you are passionate, committed to excellence, a team player, self-driven, and great with time and task management skills, you could be a part of our team.

Key Responsibilities

• Registering all incoming and outgoing correspondences, MoMs, Drawings & technical submittals. This may be via an EDMS portal (Aconex, TeamBinder, BIM 360).
• Responsible for maintaining correspondence register, Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, reports, Submittals, and other forms of pertinent documents from the client and suppliers/subcontractors.
• Implementing and maintaining a coordinated and consistent filing system; ensuring that all filing is up-to-date and in accordance with HSEQ procedures and as per ISO standards.

• Following up with team for timely submission/resubmission of project documentation and ensuring that pre-established document control requirements (e.g., which document numbering system will be used) are satisfactorily met throughout the duration of the project.

• Organizing the filing of hard copy records including maintaining accurate records of the archiving and filing systems; File documents in physical and digital records and ensure appropriate storage.

• Coordinating the flow of documents between project operations and design & engineering department.
• Working closely with clients and Project leaders to ensure an exemplary level of quality.
• Prepare vendor document register list (VDRL) and liaise with document control or delegate from the client side to ensure timely submission of documentation.
• Successful closeout and handover of documentation such as MDR and O&M manuals as per project requirements.
• Assisting junior document control staff to ensure effective implementation of project-specific procedures.
• Performing other responsibilities associated with this position as may be appropriate.

The Candidate

• Previous experience working for an engineering/construction and/or manufacturing firm will be desirable.
• Experience in utilising Microsoft Office, Aconex, BIM360, TeamBinder or EDMS will be an advantage.
• Experience in the setup of a document control filing system.
• Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.

What we can offer:

LAI Group encourages a diverse and inclusive culture where your hard work and input does not go unnoticed. We work with our employees to help them reach their full potential, offering opportunities for training on specific courses that support their professional development. As a family-owned business, LAI Group treats every employee as a family member. From the moment you begin with LAI Group, you are a member of the family.

• Paid training courses to contribute to your professional development (Forklift, EWP, Dogging, First Aid, Leadership/mental health awareness training, and LVR/CPR).
• Office uniform
• An easy-to-access Employee Assistance Program that has the support resources available to assist with your physical, mental, and financial health.
• Banking benefits through our trusted workplace banking provider.
• Corporate Private Health is available.
• Spread of hours amended to assist with work-life balance.
• Looking for stability and an organised workplace? LAI has projects in the pipeline, which strengthen the economy and enhance our workers' skills. Work scheduled hours at our facilities, with the option to do site work, whilst being well compensated.
• Work for a company that respects you and your family's needs. Through open and honest communication, we support one another and work together to create a safer and more respectful workplace.

We look forward to finding the appropriate candidates to join our team here in Adelaide.

LAI Group is committed to Equal Employment Opportunities, Ethical Practices, and the principles of Cultural Diversity. We encourage applications from all members of the community, including people from indigenous backgrounds, women seeking non-traditional trade opportunities, and mature aged people.