Team Administrator

We're seeking a detail-oriented, customer service-focused individual to join our Sydney legal support team as a Team Administrator on an initial 18-month contract, working Monday to Friday, 9.00 am to 5.30 pm.

The role

As Team Administrator, you'll play a critical role in supporting our legal and business operations team. Working closely with our Legal PAs, Facilities and Front-of-House teams, you'll deliver comprehensive administrative support to ensure smooth day-to-day operations.

Key responsibilities will include:

• Providing support to lawyers and assisting Legal PAs with overflow and leave coverage
• Coordinating travel bookings, and meeting logistics
• Handling expenses, disbursements, and billing
• Supporting reception and front-of-house duties to ensure a professional and welcoming environment
• Undertaking document management including comparing and printing tasks
• Managing matter administration including opening new files, conducting conflict checks, and following AML procedures
• Preparing, indexing, archiving, and retrieving both hardcopy and electronic documents

About you

You're a proactive and organised individual who thrives in a collaborative, evolving environment. You bring a positive attitude and a strong desire to grow your career within a professional services firm.

You'll ideally have:

• Previous customer service experience (retail or hospitality welcome)
• 6 months of administrative experience (desirable)
• Proficiency in Microsoft Office Suite
• Strong organisational and time management skills
• Impeccable attention to detail
• Excellent interpersonal skills and the ability to build rapport with stakeholders
• A high level of discretion and confidentiality
• A genuine interest in developing a career in legal support

About Pinsent Masons

Pinsent Masons is one of the world's leading law firms, with a rapidly growing presence in Australia built on a reputation for outstanding work for clients and genuine care for its people. We focus on five key sectors: Advanced Manufacturing & Technology, Energy, Financial Services, Infrastructure and Real Estate. Our practice teams – Finance & Projects, Property, Risk Advisory Services and Transactional Services – work collaboratively across these sectors.

In Australia, we are rapidly growing with offices in Sydney, Melbourne and Perth. We are well connected into our global network, which results in rewarding work and unique career opportunities.

Most importantly, we are a purpose and people led law firm. Our purpose is to make business work better for people.

That means constantly questioning how the world works and then being bold with our responses. We want people who bring their own unique experience to the firm, are constantly curious, and who meaningfully connect with their colleagues and clients. In return, we provide an environment where you can drive development, work flexibly and continually learn.

What makes Pinsent Masons a great place to work?

• We have a global reach and a local feel. With 28 offices and 2000 lawyers operating across Asia Pacific, Europe, Africa and the Middle East, you'll be exposed to domestic, international and multi-jurisdictional high-profile work, yet be in an office where everyone knows your name.
• We do things a bit differently . Legal services are at the core of our business; however we have diversified into other areas providing complimentary services to clients through offerings like Vario flexible services.
• We like to be flexible. Our firm is professional and allows you to bring our whole self to work. Dress for your day and in your own style and participate in practices that support your wellbeing, mental wellness and work/life balance so that everyone can thrive at work and at home.
• We're lots of fun and very inclusive. You'll also have plenty of opportunities to participate in, and even run, social activities, diversity and inclusion networks, and charitable initiatives.

Diversity and Inclusion

At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/long term condition, sexual orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate.

This is a fantastic opportunity to join a supportive team and gain valuable experience in a dynamic legal environment. Apply now to take the next step in your career