Accounts Payable Officer

Who We Are

At Beak & Johnston we strongly believe our people are our number one priority. We are a values driven Australian owned business that focuses on creating great opportunities for our people. Our purpose is to make life easy with delicious food. Through strong partnerships, and exceptional customer relationships we have built endless connections across Retail, Food Services and QSRs and always continue to explore new industries to support.

The Finance Department provides strategic and operational support to the business through organizing the financial and accounting affairs including the preparation and presentation of appropriate accounts, and the provision of financial information.

Reporting to the Financial Controller, we are seeking a proactive and detail-oriented Accounts Payable Officer to join our Finance team. This role is ideal for someone with experience in AP automation and a passion for driving continuous improvement.

Key responsibilities-

• Invoice
  Processing via AP Automation: Accurately process supplier invoices using our AP
  automation platform, ensuring timely approvals and compliance with internal
  controls.
• Non-PO Invoice
  Coding: Review and code non-purchase order invoices to the correct general
  ledger accounts, ensuring alignment with budget and cost centre allocations.
• Monthly Accrual
  Journals: Prepare and post monthly accrual journals for unreceived invoices and
  other AP-related accruals to ensure accurate financial reporting.
• Payment
  Execution: Prepare and execute scheduled payment runs, ensuring accuracy and
  timeliness across all transactions.
• Supplier
  Reconciliation: Conduct regular reconciliations of supplier statements and
  resolve discrepancies promptly.
• Expense
  Management: Review and process employee expense claims in accordance with
  company policy.
• System
  Optimisation: Identify opportunities to enhance and expand automation within
  the AP function, working closely with IT and Finance to implement improvements.
• Data Integrity
  and Record Keeping: Maintain accurate and up-to-date records of all AP
  transactions.
• Vendor
  Relations: Communicate effectively with suppliers to resolve queries and
  maintain strong working relationships.
• Compliance and
  Reporting: Ensure adherence to tax regulations, audit requirements, and
  internal policies; support month-end close and reporting activities.
• Process
  Improvement: Champion initiatives to streamline AP workflows, reduce manual
  tasks, and improve overall efficiency.

To be successful in this role, you will bring-

• Accounts Payable Expertise: Proven experience in end-to-end accounts
  payable processes, including invoice processing, payment runs, reconciliations,
  and accruals.
• FMCG Industry Knowledge: Prior experience in a fast-paced FMCG
  environment, with an understanding of supplier dynamics, cost control, and
  operational urgency.
• AP Automation Experience: Hands-on experience with AP automation tools,
  preferably with OCR capabilities or similar platforms, with a strong
  understanding of automated invoice workflows.
• ERP Proficiency: Working knowledge of Infor M3 ERP or similar
  enterprise systems, with confidence navigating financial modules and coding
  transactions.
• General Ledger Knowledge: Experience coding non-PO invoices to the
  general ledger, with a solid grasp of cost centre and account structures.
• Month-End Processes: Ability to prepare and post monthly accrual
  journals and support financial close activities.
• Microsoft Office Skills: Strong proficiency in Microsoft Excel,
  including formulas, pivot tables, and data analysis; working knowledge of Word
  and Outlook.
• Process Improvement Mindset: A continuous improvement approach, with a
  track record of identifying and implementing automation or efficiency gains in
  AP processes.
• Analytical and Detail-Oriented: Strong attention to detail and
  problem-solving skills, with the ability to investigate and resolve
  discrepancies independently.
• Communication Skills: Clear and professional communication style, with
  the ability to liaise effectively with internal stakeholders and external
  suppliers.
• Team Collaboration: A collaborative attitude and willingness to support
  broader finance team goals.

Joining our family of foodies means you will go home truly satisfied
by the type and quality of work you are doing.  We are the supplier of
choice because we provide delicious and inspiring food that makes eating
healthy and convenient food enjoyable