Administration Officer

3 hours ago

Saddleworth South Australia Australia Vater Machinery Full time $50,000 - $80,000 per year

Vater Machinery is a family-owned business with a strong reputation in South Australia. With locations in Saddleworth, Kadina, and Nuriootpa, we have built a trusted name across agricultural and viticultural sectors. We are known for offering quality machinery, parts, and expert service.

About the Role

Reporting to the Group Administration & Finance Manager, the Administration Officer plays a key role in supporting daily finance, customer service, and administrative operations. This is a varied and fast-paced role, ideal for someone who enjoys working with people, solving problems, and keeping the office running efficiently.

Key Responsibilities

Bookkeeping & Finance Support


• Daily processing of Creditor Invoices


• Setup new creditors and debtors


• Creditor Payment Runs


• End-of-month debtor processing


• Follow-up on debtor accounts and escalating issues where required


• Payroll administration support, including timesheet management and leave documentation


• Assist with Timesheet


• Assisting with Machinery Finance Settlements

Customer Service


• Greeting customers in person and over the phone


• Providing a high level of customer care and service excellence


• Managing customer enquiries and ensuring accurate message distribution

General Administration


• Maintaining office amenities, stationery, staff facilities and shared spaces


• Coordinating postage, couriers and office supplies


• Updating databases, customer records and internal systems


• Supporting team members with day-to-day administrative duties


• Any other duties that may be required

Work Health & Safety


• Complying with WHS policies, procedures and statutory requirements


• Reporting incidents and participating in ongoing training

About You

We are looking for someone who is:


• Friendly, approachable and committed to customer service


• Can-Do Attitude


• Be customer focused and provide the best customer experience


• Highly organised with strong time management skills


• Accurate, high attention to detail and confident handling high-volume data


• Able to maintain confidentiality and professional integrity


• A team player who builds strong working relationships


• Good communication skills

Skills & Experience

Essential:


• Office administration experience


• Basic bookkeeping or financial administration skills


• Strong written and verbal communication skills


• Computer literacy with Microsoft Office and CRM/financial systems

Join the Vater Machinery Family

At Vater Machinery, we live by our core values – Solution Finders, Respect, Honesty, Best of Breed, Legacy Builders. We are committed to creating a workplace where people feel valued, supported and part of a long-standing family business with a strong community presence.

How to Apply

If you are enthusiastic, reliable, and ready to contribute to a supportive and high-performing team, we'd love to hear from you.

Apply now by submitting your resume and cover letter outlining your suitability for the role through the "Apply" link. For more information or a confidential discussion, please call Terry Harper on

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