Administration Officer

4 days ago

Glen Waverley, Victoria, Australia The Victorian Rehabilitation Centre Full time $60,000 - $80,000 per year
  • Glen Waverley location
  • Supportive team environment
  • Evening and weekend work

Are you looking for a rewarding career that allows you to combine your professional skill and passion for delivering excellent customer service?

About the Role

The Victorian Rehabilitation Centre is looking for enthusiastic and motivated individuals join our Administration team. You will play a key role working within our supportive team to ensure our patients and visitors have a positive experience during their visit.

Example of shift times range: Weekdays 8am- 4pm / 3pm- 8pm and Weekends 9am - 5pm

About us

As one of the largest private rehabilitation facilities in Australia, The Victorian Rehabilitation Centre has a reputation for high quality and patient-focused care, across a range of rehabilitation specialties. The centre offers a friendly and supportive staff environment, with our established multi-disciplinary team servicing both inpatient and outpatient rehabilitation programs.

As an Administration Officer your responsibilities will include:

  • Greet all customers
  • Handle enquiries with a friendly and professional manner
  • Manage a busy reception desk
  • Answer and redirect calls
  • Coordinate with staff from other departments
  • Prepare admission paperwork
  • Perform Health Fund Checks as required
  • Manage the collection of Health fund Excess/ co-payments and out of pocket fees
  • Maintain accurate and effective record management systems including preparation of medical records
  • Complete other clerical tasks such as data entry

Selection Criteria:

  • Experience in a patient focused Healthcare facility/Hospital (desired)
  • Excellent interpersonal and communication skills
  • Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast paced environment
  • Strong attention to detail
  • Experience in MS Office (Outlook, Word, and Excel)
  • Works well independently and within a team
  • Flexible to work a variety of shifts including evenings and weekends (essential)
  • WebPas patient management system experience (desired)

Why Healthscope?

We care about your career at Healthscope.

No matter where you go within our community of care, you'll be supported by great team leaders, be part of strong, innovative teams who always strive for better and have the opportunity to flourish and grow.

Our people are at the heart of our organisation - no matter the role, every day our people make a difference to the lives of our patients and their families. We work together to create positive, memorable experiences, alongside our quality care, in every moment of every day.

Joining us opens the door to endless opportunities. We encourage the pursuit of continuous professional development, specialisation and education, and support our people to grow and flourish.

Come and be the difference in our patient's lives.

Applications close: 8th December 2025

For further enquiries: Kate Tournier, Administration Manager

To Apply: Please click on the 'Apply' button below to be taken to our online application form. Please include a cover letter and your CV along with the contact details of 2 professional referees.

  • Administrative Officer

    10 hours ago

    Glen Waverley, Victoria, Australia Latrobe Community Health Service Full time $84,845 per year

    Located in Glen Waverley, full-time, permanentJoin a not-for-profit health care provider who is getting back to what mattersOngoing professional development, training and career progression opportunities.Total remuneration package of $84,445 per annum including superannuation and the full optional benefit of salary packaging.At Latrobe Community Health...

  • Business Support Officer

    10 hours ago

    Glen Waverley, Victoria, Australia City of Monash Full time $60,000 - $80,000 per year

    Permanent Full-Time positionBand 4 $70,605 + SuperannuationVibrant Glen Waverley Activity Centre with staff Carpark availableSunday 19 October 2025City of Monash is a dynamic organisation committed to providing excellence in service delivery. Located in the eastern region, Monash is a cosmopolitan and culturally diverse city, close to the demographic centre...

  • Sales & Office Administrator

    1 week ago

    Mount Waverley, Victoria, Australia vitae group pty ltd Full time $60,000 - $80,000 per year

    A well-established, family-owned industrial business with a strong presence in the advanced manufacturing sector is seeking an experienced Sales & Office Administrator to join its close-knit team. Supplying equipment and parts to some of Australia's most respected industry leaders, the company prides itself on quality, reliability, and customer service.This...

  • Psychologist

    4 hours ago

    Glen Waverley, Victoria, Australia Wavecare Full time $90,000 - $120,000 per year

    Wavecare Counselling is a not-for-profit low-cost community counselling service. We have been operating in Glen Waverley for over 40 years. We are seeking a senior psychologist to join our supportive team. A suitable clinician would be available for two days per week and can conduct appropriate psychological assessments and deliver evidence-based treatment....

  • Receptionists (Administration & Office Support)

    1 week ago

    Mount Waverley, Victoria, Australia Bingo Early Learning PTY LTD Full time $45,000 - $65,000 per year

    About the role As a part-time Receptionist at Bingo Early Learning PTY LTD, you will play a vital role in ensuring the smooth and efficient operation of our Box Hill campus. This position is an excellent opportunity for an experienced and customer-focused administrative professional to contribute to the success of our growing early learning...

  • Snr Infringement Review Off

    4 days ago

    Glen Waverley, Victoria, Australia City of Monash Full time $96,200 - $150,000 per year

    Permanent Full Time positionBand 6A $96,200 + SuperannuationVibrant Glen Waverley activity Centre with Staff Parking availableTuesday 4 November 2025City of Monash is a dynamic organisation committed to providing excellence in service delivery. Located in the eastern region, Monash is a cosmopolitan and culturally diverse city, close to the demographic...

  • Office Manager

    5 hours ago

    Mount Waverley, Victoria, Australia FIMMA Constructions Pty Ltd Full time $60,000 - $80,000 per year

    Job descriptionWe require a minimum of 3-5 years of experience for this Office Manager / Administration Assistant position.Construction industry experience is preferred for this role.Office AdministrationSupport the daily operations of the office and wider business.Provide administrative assistance to staff, project teams, and management.Assist in creating...

  • Home Support Officer

    9 hours ago

    Mount Waverley, Victoria, Australia Calvary Health Care Full time $60,000 - $80,000 per year

    Mount Waverley, VIC, Australia, 3149PermanentClosing on: Oct 9 2025Add to favourites Favourite View favouritesPosition DescriptionHome Support Officer - Part Time - 4 Days/Week (Friday to Monday)Progress with purpose at one of Australia's largest health care providersFriday to Monday working 9:30-14:30 (Negotiable).Calvary The Regent in Mount WaverleyAbout...

  • Sales Order Management Administrator

    6 days ago

    Mount Waverley, Victoria, Australia Pentana Solutions Pty Ltd Full time $60,000 - $80,000 per year

    Sales Order Management AdministratorLocation: Melbourne, Victoria - AUSWho is Pentana Solutions?For over 50 years, Pentana Solutions has been pushing the automotive industry forward through innovation, cutting-edge technology, and market-changing solutions. Our passion and expertise drive us to constantly seek the next opportunity to transform the way our...

  • Business Development Manager

    8 hours ago

    Glen Waverley, Victoria, Australia TuckerFox Pty Ltd Full time $80,000 - $120,000 per year

    Business Development Manager - Online Web Services for RestaurantsAre you an experienced sales professional with a passion for progress and a talent for spotting opportunities? If so, we have an exciting opportunity for you to continue your self-development and further work to develop your skill set. We're seeking a Business Development Manager to spearhead...