Roster coordinator

1 week ago

Melbourne, Victoria, Australia CaSPA Care Full time $60,000 - $90,000 per year

Job Description

Do you have a knack for keeping people and rosters in perfect sync? Are you the calm in the chaos, able to fill a shift in minutes without breaking a sweat? If so, we want you to bring your skills to CaSPA Care, a respected not-for-profit aged care provider in the heart of South Melbourne.

Why you'll love this role

As our Roster Coordinator, you'll be the heartbeat of our staffing operations — ensuring residents receive exceptional care and our team feels supported. You'll manage rosters for a 24/7 aged care service, liaise with staff and agencies, and handle last-minute changes with confidence and a smile.

This role also includes reception and administration duties, giving you variety in your day and the chance to connect with staff, residents, and visitors.

What you'll be doing

  • Create and maintain rosters to ensure every shift is covered and care needs are met.
  • Handle shift swaps, leave requests, and urgent replacements with efficiency and fairness.
  • Monitor attendance trends and escalate issues where needed.
  • Ensure rosters comply with Awards, EBAs, and organisational policies.
  • Liaise with staffing agencies when required.
  • Provide friendly, professional reception and administrative support.

What you'll bring

  • 4+ years experience in rostering/scheduling, ideally in healthcare.
  • Strong administration and Microsoft Office skills.
  • A problem-solver who can work under pressure while staying organised.
  • Excellent communication and interpersonal skills.
  • A team player who also thrives working independently.
  • Empathy, kindness, and an understanding of the aged care environment.

Bonus points if you have:

  • Experience in aged care.
  • Experience with Humanforce or similar time & attendance systems.
  • A Certificate in Administration or similar qualification.

Why join CaSPA Care?

  • Make a real difference in the lives of older Australians.
  • Work in a friendly, supportive environment.
  • Be part of a values-driven, community-focused organisation.
  • Enjoy stability with a permanent role in a well-established provider.

How to Apply

If you're ready to take on a rewarding challenge and keep our rosters running like clockwork, we'd love to hear from you

Apply with your resume and a brief cover letter telling us why you're perfect for this role.

  • Roster Coordinator

    6 days ago

    Melbourne, Victoria, Australia Hope Aged Care Full time $60,000 - $80,000 per year

    About UsAt Hope Aged Care , we are dedicated to providing exceptional care and support to our residents. Our facility offers a warm, inclusive, and nurturing environment where residents can enjoy their golden years with dignity and respect. We are currently seeking a highly organized and detail-oriented Roster Coordinator to join our compassionate team.Job...

  • Roster Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Bolton Clarke Full time $60,000 - $80,000 per year

    About UsBolton Clarke is Australia's largest independent, not-for-profit aged care provider shaping the future of positive ageing. With RSL Queensland and the Royal District Nursing Service at the heart of our DNA, we have been caring for Australians since 1885.Today, our exceptional teams support more than 130,000 people to live independently at home and...

  • Roster Coordinator

    1 week ago

    Melbourne, Victoria, Australia VMCH Full time $60,000 - $80,000 per year

    Monday to Friday, 9am–5pm, based at our office in Mulgrave.Make an impact with your rostering skills as part of our energetic, growing organisationMaximise your take-home pay with salary packaging benefitsAbout the roleAs a Roster Coordinator at VMCH, you'll be responsible for creating and managing rosters that ensure clients receive high-quality care...

  • Rostering Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Five Good Friends Full time $60,000 - $90,000 per year

    Come and join Australia's most innovative and dynamic home health organisation About us Hi there We're Five Good Friends, and we're an approved aged care and registered NDIS service provider. We help our clients (we call them Members) live vibrantly in their own homes by wrapping a care team around them and their families. Our software coordinates in the...

  • Rostering Coordinator

    1 week ago

    Melbourne, Victoria, Australia Just-for-u Full time $60,000 - $80,000 per year

    Our TeamJust-for-u Care is an in-home care agency providing services for clients with Home Care Packages, NDIS participants, brokerage clients as well as private clients.Just-for-u Care is a friendly, culturally diverse, and inclusive workplace, where everyone is treated with respect and dignity.Services include but are not limited to quality elderly care,...

  • Kitchen Rostering Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia The Big Group Full time $104,000 - $130,878 per year

    About Us: At The Big Group, we are all about the essence of true hospitality, made for the 21st century. From sourcing ingredients, training our staff, and curating the details, the great Artof Australian Hospitality is its ability to flex from formal to relaxed, ultra-contemporary to authentically multicultural, and to show everyone a good time. When it...

  • Rosters & Operations Coordinator

    4 weeks ago

    Melbourne, Victoria, Australia Sirius People Full time

    OverviewRosters & Operations Coordinator — Step into the role of a detail-oriented and proactive Rosters & Operations Coordinator to join this growing hospital in the West. This specialised role supports clinical leaders and divisions by delivering end-to-end administration for their junior medical workforce, including recruitment, rostering, payroll,...

  • Rosters & Operations Coordinator

    4 weeks ago

    Melbourne, Victoria, Australia Sirius People Full time

    OverviewRosters & Operations Coordinator — Step into the role of a detail-oriented and proactive Rosters & Operations Coordinator to join this growing hospital in the West. This specialised role supports clinical leaders and divisions by delivering end-to-end administration for their junior medical workforce, including recruitment, rostering, payroll,...

  • Roster Coordinator Disability Services

    2 weeks ago

    Melbourne, Victoria, Australia VMCH Full time $60,000 - $80,000 per year

    Experienced Rostering Coordinator to support Disability Rostering teamTwo full time positions, based in Mulgrave, join a friendly supportive teamCompetitive salary, Not for Profit Salary Packaging. On site parkingAbout the roleWe are looking for two skilled Roster Coordinators for our Disability Services Rostering Team based at Mulgrave to coordinate the...

  • Schedule and Roster Coordinator

    1 week ago

    Melbourne, Victoria, Australia Benetas Full time $60,000 - $80,000 per year

    Eastern Suburbs, VIC, AustraliaCommunity Health and CarePermanentClosing on: Sep Empowered to ShineJoin our team of 2000+ people making a positive difference to over 15,000 older Victorians through aged care services. As a respected not-for-profit organisation, we're transforming the experience of ageing through collaboration, new ideas and investment in...