Projects Coordinator

2 days ago

Moorebank, New South Wales, Australia Rohlig Australia Pty Ltd Full time $90,000 - $120,000 per year

We are Röhlig. Since 1852.

For more than 170 years, Röhlig has mastered the growing complexity of global freight forwarding. By combining the professional competence of a large enterprise with a family-owned company's virtues and values, we have successfully asserted ourselves on the logistics market. Based on our global network, we create tailor-made solutions to improve our clients' logistics processes.

Due to exciting growth our Head Office is looking for an experienced Projects Coordinator to join our team based in Moorebank. We are also open for the role to be based in our other offices (Brisbane, Newcastle, Melbourne, Adelaide or Perth) for the right candidate.

Responsibilities

  • Act as the main point of contact for assigned projects
  • Assist internal customers (Sales) with procurement, strategies, solutions, delivery/logistic plans, project execution in alignment with the National Project Team vision in terms of Growth & GP
  • Foster strong relationships and coordinate with internal departments, overseas agents, and service providers to monitor timelines, documentation, and compliance requirements
  • Assist in planning and tracking milestones and resolving operational issues
  • Provide regular updates to stakeholders, helping deliver projects safely, efficiently and to client expectations
  • Undertake market research and development on Renewables, Oil & Gas and Infrastructures to ensure the Company can participate in winning the business
  • Assist in managing timely completion of tender processes (negotiation of bids, RFQ's and quotations), assessing project requirements to evaluate the Company's capability to deliver and secure the work
  • Coordinate, plan and manage the operational handling of cargo movement per regulatory, customers and budget requirements
  • General Port Operations – Loading/off loading vessel supervision, tally, preliminary assessment of damages/shortages, and supervision of Rigging, Cranage, Packing and Assembling Operations
  • Site Operations – management representative duties, site management of operational staff, client liaison, training of client's staff in matters relating to Project Logistics, quality & risk management, administrative assistance
  • Perform a physical inspection of the cargo where required
  • Determine the method of packing and cargo transportation, as well as the route of cargo movement required
  • Assist with sub-contractors/3rd party service providers' engagement in accordance with requirements
  • Update and maintain CW1 data, review project file and identify all costs incurred, raise invoices and facilitate payment
  • Ensure strict compliance with Company and Global HSSE and Compliance guidelines/regulations and recommend changes to processes and/or to the quality system when necessary
  • Undertake business travel and attend conferences/exhibitions as required

Requirements

  • Extensive experience with end-to-end import/export air/sea freight operations within the freight forwarding industry (imports essential)
  • Projects experience in Renewables, Oil & Gas, and Infrastructure desirable;
  • Experience with roro, out of gauge and break bulk freight (desirable)
  • CW1 experience
  • Strong organisational and time management skills with a highly methodical and collaborative approach to manage multiple priorities whilst being highly adaptive to the changing environment
  • Strong written and verbal communication skills with the ability to interact and build effective relationship to deliver high customer experience
  • Strong attention to detail and accuracy with a solutions focussed mindset to add value to customers' operations
  • Competent IT skills and valid driver's license

What you can expect

An autonomous and supportive environment with flexible arrangements available for a mix of office and home working. In Australia, our team of experts provides its services from 6 locations. Working at Röhlig means to live internationally, every day staff members around the world cooperate on developing logistics solutions for their customers. Smart minds with drive encounter numerous opportunities to play a vital role in this process. Flat hierarchies, a pleasant and friendly work environment, paid birthday leave, discretionary bonus scheme, considerable opportunities for personal development and long-term career planning provide the basis for your success.

We look forward to meeting you

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