Food & Beverage Administrative Assistant - QT Sydney

QT Sydney
is part of EVT, and being a part of EVT means believing in changing the game. Why? Because no one wants ordinary. If you're seeking to be part of the kind of wow-factor moments you can help shape, then you've come to the right place.  

About EVT
 

As market-leading experience creators, we bring to life some of the best-known brands and properties in entertainment, ventures, and travel. Our portfolio includes over 140 entertainment experiences like Event Cinemas and Moonlight Cinemas, 150 award-winning restaurants and bars, and 80+ hotels, including QT, Rydges, Atura, LyLo, Independent Collection by EVT and Thredbo. Our ventures include a ~$2.3B property portfolio and hotel management, just to name a few.   

About QT Hotels & Resorts
QT Hotels & Resorts is EVT's premium lifestyle hotel brand, with locations in Australia, New Zealand and Singapore. Pioneers behind the philosophy of 'expect the unexpected', every property delivers an experience that combines local influence with QT's signature quirk. And our people? With personalities as diverse as each property, individuality is more than encouraged.   

About the Role
Support the Food & Beverage team with the administration across invoicing & procurement, reports and analysing data, stock checks and general admin support.

Key Responsibilities

•    Raise requisitions for F&B orders in the procurement system.

•    Monitor purchase orders and raise discrepancies with suppliers.

•    Tracking Cost of Goods Sale from F&B purchases.

•    Generate and distribute weekly reports on invoices, expenditures, and stock.

•    Audit Tyalls reports daily and flag any anomalies or variances. 

•    Generate weekly sales mix for outlets and tracking of Spending per head.

•    Check stock levels throughout the week to ensure essential items are maintained.

•    Support monthly stock take and variance analysis. 

•    Maintain compliance with procurement and internal audit standards.

•    Work closely with the Director of F&B to ensure all reporting deadlines and KPIs are met.

•    Support daily revenue reconciliation against invoices and finance records. 

•    Assist in payroll cost tracking and highlight overspends against budget.

•    Provide administrative support for the Director of F&B and the finance team. 

•    Maintain clear filing and documentation of invoices, reports, and reconciliations.

•    Liaise with suppliers and internal teams to resolve invoices and reporting queries.

Skills & Experience

•    Ideally previous experience working in hospitality or Hotels

•    2 plus years of experience in administration and support roles

•    Great communication and collaboration skills

•    Competent IT skills and knowledge of the Microsoft Suite

Benefits & Perks
 

•    Incredible team member discounts from your first day on-the-job.    

•    50% off stays at EVT hotels – Rydges, QT, Atura, Lylo and more.    

•    $2 movie tickets, plus Moonlight, Gold Class, Candy Bar discounts and more.    

•    Awesome winter and summer savings and discounts at Thredbo.    

•    Rapid career growth opportunities through our EVT network.    

•    Local community involvement, volunteering and charitable giving.     

•    Australia and NZ's largest and most diverse experiences company  

Join QT Sydney and become an EVT experience creator, opportunity taker, the ultimate Daymaker. Join and make a positive impact on our people, communities, and environment every day.   

When you click apply, you'll be taken to our secure EVT careers portal (powered by Dayforce). This is our official system for managing applications across the EVT Group. You'll simply enter your details and answer a few quick screening questions so we can get to know you better.