Executive Assistant

Introducing Suntory Oceania

Craft your future with Suntory Oceania, a dynamic $3b multi-beverage partnership between Suntory Global Spirits and Suntory Beverage & Food. With a strong sense of purpose and a commitment to quality and craftsmanship, our partnership spans two manufacturing sites, five distribution centres, and over 1500 Suntorians across Australia and New Zealand..

Our portfolio includes more than 40 iconic brands such as Jim Beam, Maker's Mark, Hibiki Japanese Whisky, Canadian Club, V Energy, Maximus, and Suntory BOSS Coffee. As One Suntory, we're the fourth largest beverage player in the region, creating more beverage moments from sunrise to sunset.

What is the Opportunity?

We're looking for an Executive Assistant to support our Chief Research and Development Officer and Chief Marketing Officer. You'll be a trusted partner to the executives and be able to constantly stay one step ahead by anticipating business needs.

What will you be doing?

• Executive Partnership – Provide proactive diary and email management aligned with executive priorities
• Stakeholder Liaison – Act as the key point of contact between the executives and key internal and external stakeholders
• Meeting & Travel Coordination – Plan and manage a high volume of domestic and international travel
• Reporting & Presentation Support – Collate and format reports, board papers, and presentations
• Team & Budget Support – Coordinate team calendars, oversee cost centres, manage budgets, and support team events and away days.
• Process Improvement – Identify and implement enhancements to administrative processes and systems.
• Collaboration – Work closely with other EAs and internal stakeholders to ensure seamless support

What You'll Do

• Proven Executive Assistant experience supporting multiple senior executives
• Proven experience building a true partnership with your executives and being able to anticipate their needs
• Experience handling commercially sensitive and confidential information with a high level of discretion
• Ability to build relationships and influence at all levels of the business
• Ability to work with ambiguity in a constantly changing environment
• Exceptional attention to detail and organisational skills.
• Collaborative approach with the ability to work closely and support the EA team
• Flexible style as a global business sometimes things need to be done after hours
• Commercial curiosity and understanding of business priorities.
• Ability to suggest and embrace new ideas and process improvements

What's in it for you?

• Grow your career – we love to promote from within and offer global learning opportunities.
• Incentives to reward your hard work.
• Inclusive parental leave policy for all caregivers.
• Volunteer leave to give back to your community.

Our DEI Commitment

At Suntory, we recognize that diverse knowledge, perspectives, and backgrounds contribute to our collective success. We are committed to fostering a diverse, equitable, and inclusive workplace where all individuals can bring their whole selves to work every day, regardless of race, colour, religion, gender identity or expression, sexual orientation, age, or any other protected characteristic.

Our recruitment and selection processes are designed to highlight what Suntory offers as an employer while allowing candidates to share their unique skills and experiences. We understand that career trajectories vary, and if you believe your experience/background can benefit our team, we encourage you to apply. We endeavour to make our interview process as inclusive as possible and offer reasonable accommodations as needed. Together, we can cultivate a workplace where everyone can thrive and propel our mission of Growing for Good.