Office Administration assistant

Hi, we're Jaywing.
We're a talented bunch of creatives and developers, designers, content makers, strategists, and technologists: our difference is our strength.

A unique blend of specialists that collaborate as one, constantly introducing new perspectives to the problems we solve.

We strive to deliver highly effective, intelligent work.

We scrutinise insight, to find proof.

To create the best conditions for success.

To take risks that aren't risky at all.

To leave nothing to chance.

And we're on the hunt for a talented Office & Admin Assistant to join our buzzing (and flourishing) team

You'll ensure the smooth operation of Jaywing's offices and facilities in Sydney, Melbourne and Adelaide, supporting the business with proactive administration and creating a welcoming, organised environment for our people. You will be a good all-rounder, with excellent interpersonal skills, and work well in collaboration with our internal departments.

Day to day you'll:

• Provide administrative support of our CEO; including diary management, travel bookings and adhoc projects
• Assist with onboarding/offboarding logistics for new starters and leavers, including liaising with IT regarding equipment delivery and collection, ensuring a smooth and positive experience for employees
• Assist in the development of marketing materials where appropriate
• Ensure the Sydney office is tidy and well organised for clients, staff and visitors
• Maintain stock of office supplies and stationery across all locations
• Help coordinate and organise cultural initiatives across the agency (team socials, events, celebrations)
• Liaise with contractors and service providers (e.g. security, cleaners, air-conditioning technicians) to ensure the offices remain safe, clean, and operational
• Manage relationships with building owners and managing agents for all office-related matters
• Coordinate client events, including organising catering, getting coffees etc
• Act as Chief Fire Warden, ensuring emergency procedures are up to date, training is provided, and annual evacuation drills are conducted across all sites

Behavioural competencies

• Takes initiative to improve systems, processes, and day-to-day operations without requiring direction
• Approaches challenges with a solutions-focused attitude, remaining calm, adaptable, and practical under pressure
• Shows a strong desire to help and support others, contributing positively to the workplace culture
• Manages competing priorities with exceptional organisation and attention to detail
• Communicates clearly and confidently across all levels, both verbally and in writing
• Maintains discretion when handling sensitive information
• Uses time efficiently and prioritises effectively to meet deadlines
• Builds and maintains trusted relationships with internal and external stakeholders
• Follows through on commitments reliably, ensuring all tasks are completed thoroughly and on time

In return we'll give you:

• A commitment to develop you and your career aspirations
• A no-blame culture
• A focus on diversity & inclusion, mental wellbeing and the environment
• A hybrid working model – this hands-on role requires you to be in the office 4 days a week (may be less depending on clients and business needs)
• A fully stocked beer and wine fridge, impromptu team lunches, team social activities, and a cracking end of year party
• Enviable benefits such as:
• Remote working; work from another time zone for up to 8 weeks per year
• Birthday leave
• A wellbeing day each year

So, if you're a passionate Office & Admin Assistant who can juggle multiple tasks, manage your own workload and priorities, and is looking for a fresh challenge — we'd love to hear from you. Come grow with us at Jaywing