Office Administrator

Office Administrator

Part-time in-office role (1-2 days per week job share) with availability to cover holiday and sick leave.

Looking to join a dynamic team of dedicated Allied Health Professionals, Lighthouse Health Group WA (LHGWA) is an established private rehabilitation firm with over 20 years' experience in providing services to people with disabilities.

About Us

We are always looking at ways to improve, refine and provide value to our clients and team. We are currently looking for an experienced administration superstar to join our team.

Our office is conveniently located in South Perth, close to shops, public transport and the ferry. Our ideal person is organised, friendly, has loads of experience, loves being part of a team but able to work autonomously, able to multi-task, eye for detail and a great phone manner.  Sound like you?

LHGWA is a registered National Disability Insurance Scheme (NDIS) provider. This is your opportunity to join a small and unique service that is passionate about providing best practice and person-centred rehabilitation services to people with a disability.

As an experienced Office Administrator, you will provide key support to our team and clients.

What you'll be doing

• Working closely with the Quality Manager and job sharing the admin assistant role to provide support to our clients, team and stakeholders
• Act as a primary point of contact and ensure the smooth day to day running of the office
• Liaise between our clients, NDIS, private Trustees, consultants and ensure that the required paperwork and consents are in order
• Assist with onboarding new team members and clients
• Manage meeting room bookings and assist with diary management
• Prep for internal meetings, provide minutes of meetings as well as co-ordination of post meeting actions
• Problem solve and stay calm under pressure
• Be part of a team and able to work autonomously

What you'll need

• High School degree and additional Admin Officer qualifications or significant experience in a similar role.
• Excellent computer skills (MS Office, Word, Excel and PowerPoint)
• Excellent interpersonal, verbal and written communications skills
• Experience in a busy administration role
• Demonstrated ability to work collaboratively within a team environment
• Demonstrated history of strong work ethic and reliability
• Demonstrated high level of problem-solving skills
• Demonstrated ability to work independently (as required) and exercise initiative
• Commitment to providing a client focused service in a timely, consistent, coordinated and flexible manner
• Strong attention to detail
• Ability to multi-task
• Interest in the disability space
• A high level of confidentiality and integrity

Qualifications

Must have proven experience as an Administration Assistant/Legal Assistant/Medical Assistant in a busy office environment or medical/law practice is essential.

Desirable Criteria

Class C unrestricted driver's licence and access to own reliable vehicle.

Familiarity with the importance of time costing programs or case management software (such as LawMaster) or previous work experience within the private sector.

Experience with the NDIS and Quality System Management/audit process would be viewed very favourably, but not essential.

The successful candidate will be supported within the role by hands on training and ongoing peer support from our Quality Manager, Director and current Admin Assistant.

Salary

Commensurate with experience and qualifications, plus superannuation.

This is an office-based position with some flexibility of work hours possible.

Please send your CV to 

Lighthouse Health Group WA is a family friendly employer. Please visit our website at for a brief description of our services.