Paralegal / Administrative Support – SPHERE Project (Contract Role)

About the Role

We are seeking an organised and proactive Paralegal or experienced Administrative Support professional to assist with the coordination and management of the SPHERE project, a major legal conference initiative.

This is an interim opportunity for a detail-oriented individual proficient with technology to support the setup, coordination, and communications activities of a large-scale professional conference.

You'll work closely with our team to manage data, communications, and event systems. A hybrid work pattern (4–5 days per week) offers flexibility, and outstanding performance could lead to a longer-term opportunity with our growing business upon the project's completion.

Key Responsibilities

HubSpot

• Data review and amending in HubSpot – tidying up incorrect data entries, categorising, research and qualifying information
• Working with the team creating, developing and ongoing management of invite lists including, pulling together lists of clients, contacts, insurers, brokers to be used for sending ongoing conference EDM's
• Creating and managing EDMs and email templates related to conference communications
• Cleansing Excel spreadsheet of contacts, converting to CSV files and uploading to HubSpot.

Entegy

• Manage and coordinate attendee lists / RSVPs within Entegy

• Assist with coordination between HubSpot mailouts and client lists, and attendee records within Entegy with a view to help consolidate the two

SPHERE Inbox

• Management of the SPHERE inbox including actioning requests, seeking instructions based on requests and actioning follow-up

• Sending personal emails from the SPHERE inbox to clients including insurers and brokers

General Administrative Support

• Provide day-to-day assistance to the SPHERE project team
• Undertake additional administrative and coordination tasks as required

Skills and Experience

• Must be proactive able to follow instructions

• Proficient with Excel and Outlook

• Experience with HubSpot highly desirable, however not essential

• Willing to learn

• Strong attention to detail

About Atmos

• Atmos is one of Australia and New Zealand's leading legal and advisory firms dedicated to providing cyber, privacy and digital risk services.
• In a world of looming risks and crises, we are the protective sphere around our clients.
• We empower all businesses great and small to move through uncertainty with clarity and confidence, using insight to transform challenges into opportunities.
• As a team, we are united by a culture of deep collaboration, working closely together to do what is needed. We act as trusted partners and advisors, offering a full-service approach that enables our clients to build resilience.
• A collective force of intelligence and legal expertise, we're reshaping the very fabric of guidance and protection in a digital age.
• Together, we are not only stronger, but also better prepared.

Atmos Benefits Summary

• A remuneration package that meets the market.
• A generous bonus scheme rewarding our people for periods of hard work, including an automatic bonus for achieving budget, early bonus access for team members that meet our continuous service requirements and an innovation bonus to reward hard work on initiatives that improve the Atmos client and/or employee experience.
• Career progression and promotion based on merit not just PQE. Where possible, we promote from within, rather than bringing in senior laterals. Access leading performance coaching, online training and development and one-on-one career development support.
• Competitive parental leave benefits among the best on offer.
• Flexibility to work around personal commitments, that only requires you to work from the office 3 days per week.
• No compulsory shutdown period over Christmas and the New Year, giving our people the opportunity to take annual leave when it suits them.
• AI enabled best in class IT software and hardware taking the friction out of doing your day job. Comprehensive operational support, reducing the administrative burden on our lawyers, allowing them to focus on their day job.