Project Administrator

2 days ago

Varsity Lakes, Queensland, Australia Durack Civil Full time $60,000 - $90,000 per year

Position Title: Project Administrator

Location: Gold Coast or Brisbane Office

Reports To: Project Manager/Contracts Administrator

Employment Type: Full-Time

About Durack Civil

Durack Civil is a leading provider of civil construction services with expertise in roadworks, pavement stabilization, landscaping, and infrastructure projects. With a strong focus on quality, safety, and efficiency, we deliver impactful solutions to enhance communities and support sustainable development.

Role Overview

The Project Administrator will play a key role in supporting the day-to-day operations of our project teams. This role involves invoice checking, contract administration, and general project support to ensure the smooth execution of civil construction projects. The successful candidate will thrive in a fast-paced environment, have a keen eye for detail, and be highly organized.

Key Responsibilities

Invoice Checking and Financial Administration:

  • Verify and process supplier and subcontractor invoices in accordance with project budgets and contract terms.
  • Maintain accurate records of payments and approvals in project financial systems.
  • Assist with resolving invoice discrepancies by liaising with internal teams and external stakeholders.

Contract Administration:

  • Assist in preparing, issuing, and managing subcontractor and supplier contracts.
  • Track and manage variations, extensions of time, and claims in line with project requirements.
  • Ensure compliance with contract terms, including insurance and licensing requirements.

Project Support:

  • Provide administrative support to project managers, engineers, and other team members.
  • Maintain project documentation, including registers, correspondence, and reporting.
  • Schedule meetings, take minutes, and follow up on action items.

Compliance and Reporting:

  • Ensure adherence to company policies, procedures, and relevant regulations.
  • Prepare and update project-specific reports as required.
  • Monitor and manage project timelines and deliverables in collaboration with the team.

Communication and Coordination:

  • Act as a point of contact for project-related queries and ensure timely communication.
  • Collaborate with internal departments, such as procurement and finance, to support project needs.

Key Skills and Attributes

  • Attention to Detail: Ability to review financial documents and contracts with a high degree of accuracy.
  • Time Management: Proven ability to manage multiple tasks and deadlines in a dynamic environment.
  • Communication: Strong written and verbal communication skills for effective stakeholder engagement.
  • Problem-Solving: Proactive in identifying and resolving issues efficiently.
  • Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook). Experience with financial or project management software is a plus.

Qualifications and Experience

  • Previous experience in an administrative role, preferably in the construction or civil engineering industry.
  • Knowledge of contract administration and accounts payable processes is highly desirable.
  • Familiarity with construction documentation and terminology.
  • Certificate III or higher in Business Administration or a related field is an advantage.

Why Join Durack Civil?

  • Work with a dynamic and supportive team in a fast-growing business.
  • Opportunity to develop and grow your career within the civil construction industry.
  • Competitive remuneration package and great workplace culture.

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