Office Coordinator

18 hours ago

Currumbin Waters, Queensland, Australia Vitrinite Pty Ltd Full time $50,000 - $70,000 per year

About Us:

Vitrinite Pty Ltd is a privately owned company with a diverse portfolio of strategic coking coal tenements in Queensland's renowned Bowen Basin. Our assets are located among Australia's leading operating mines, infrastructure, and proven economic resources.

Vitrinite is a young and progressive company. We strive for excellence in every aspect of our work and take immense pride in the coal industry and the Australian resources sector. We are passionate about coal mining and are accelerating through an exciting growth phase that requires committed people to join our highly skilled team.

The Role

We are seeking a highly organised and proactive Office Coordinator / HR Administrator to join our team at our head office in Currumbin Waters. This role is a great opportunity for someone who enjoys variety and thrives on keeping an office running smoothly. You'll play a central role in ensuring efficient day-to-day operations, supporting Vitrinite personnel and visitors, as well as coordinating our office tenants.

In addition to office management responsibilities, you'll also provide valuable support to our HR team, who are focused on building a positive culture and strong teamwork across the organisation.

What You'll Do

  • Act as the first point of contact for incoming calls and enquiries, directing them to the right department.
  • Manage inbound and outbound mail and deliveries, liaising with couriers to secure cost-effective solutions.
  • Support office operations by replenishing supplies, overseeing equipment maintenance and facilities, and ensuring the smooth running of the office (including maintaining tidy kitchen facilities).
  • Assist with coordinating meetings and managing meeting room bookings.
  • Manage and coordinate external office tenants.
  • Maintain key registers and security fobs.
  • Provide administration support to the HR Team as required.

What You'll Bring

  • Previous administration or office coordination experience.
  • Excellent organisational and multitasking skills.
  • Strong communication and interpersonal abilities.
  • A proactive approach and willingness to go above and beyond.
  • Confidence working with platforms such as the full suite of Microsoft Office and Adobe products.
  • A flexible, hands-on attitude in a busy and growing environment.

About the Candidate

This is a foundational role that would suit someone with a positive, people-focused approach. Whether you're just starting out in your career, looking to build on existing skills, or seeking a new pathway into HR. You'll bring strong organisational and communication skills, along with the enthusiasm to learn and contribute across a variety of HR activities.

Other Requirements

Successful candidates may be required to complete background screening which may include a criminal check.

Due to the high volume of applications expected, only successful candidates will be contacted.

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